2351040 - Journal Entries Created After the Balance Carryforward's Execution Date

SAP Knowledge Base Article - Public

2351040 - Journal Entries Created After the Balance Carryforward's Execution Date

Symptom

You have created a balance carryforward run with step 1 in order to close a given fiscal year, nevertheless you notice that the system created some journal entries with reference to this run but after the creation date of the run.

Reproducing the Issue

  1. Go to General Ledger work center
  2. Go to List view
  3. Open the Journal report.
  4. Select the journal entry type 00058
  5. Run the report
  6. Add the Source Doc. ID and Created on characteristics.
  7. Filter the entries by the balance carryforward run ID you have created.

Your balance carrayforward run was executed on e.g. 17.07.2016, hence you see several journal entries with the creation date on 17.07.2016. Nevertheless, you also noticed journal entries that were created after the execution date, on e.g. 10.08.2016

Cause

You have created the balance carryforward run with step 1 on 17.07.2016. Once you have completed Step 1, you can continue to make postings to the fiscal year being carried forward. Nevertheless, since you still can make postings in the system, with step 1 executed, the system will trigger the balance carryfoward logic in step 1 for any subsequent postings. These change documents update the closing balances in the fiscal year being carried forward and the opening balances of the affected G/L accounts in the new fiscal year.

Therefore, you can find journal entries with reference to a balance carryforward run created after the initial run executed by the user.

Resolution

This is the expected system behavior. Once the balance carryforward is executed in Step 2, the postings will no longer be allowed in the fiscal year.

Keywords

KBA , AP-RC-BCT , Business Config. Tools (SAP Business ByDesign , How To

Product

SAP Business ByDesign all versions