2345224 - Configuring Route Maps for Recruiting Management

SAP Knowledge Base Article - Public

2345224 - Configuring Route Maps for Recruiting Management

Symptom

Recruiting uses route maps to determine the approval path of a new requisition. The user who creates the requisition completes initial data and then sends the requisition to the user who owns the next step. That user reviews the requisition, may add or adjust requisition data and then sends the requisition to the user who owns the next step.
Route maps are a Platform feature, so not all route map functionality applies to Recruiting.

Resolution

In order to define the workflow for approving the job requisition, go to Admin Center > Routing Maps

- Add New Route Map

- Provide a name

- Add as many Modify steps as are needed to facilitate the client’s desired routing process.

NOTE: Signature steps are not formally supported in Recruiting Management. This means even if they seem to function, they should not be used.

- Fill out the appropriate data in the steps.

  • Step ID: Unique ID the system uses to identify the step internally
  • Ste name: Name of the step (appears on the representing step on the form)
  • Step name after completion (name of the step the user sees after the step is completed)
  • Step Introduction & Mouseover Text (Text users see when they point the mouse at the step)
  • Step Type - Specifies which operators will be involved in the step. For example, R for the recruiter on the requisition or GM, for the hiring manager’s manager. All Recruiting roles (O,G,R,S,T,W,Q) are supported in route maps, along with relational roles (GM, RH, etc.) Employee-centric roles (E) are not supported.
  • Username (U step only) - Complete this field only if you entered a U in the Step Type field. In this case, this field is required. Specify the username of person you want. If you don't know the person's username, click Find User to search for the user
  • Step mode - Should always be set to Full Edit for Recruiting route maps
  • Entry User - This field is used only for iterative and collaborative step types and is optional for those step types. In the Entry User field, you can specify which of the roles specified in the Step Type field receives the form first. You must specify a role already specified in the Step Type.You might specify an Entry User and Exit User in a situation when three users are specified in a step, but only two are required. For example in the following step:

    Step Type = I R G GM
    Entry User = R
    Exit User = GM
    The recruiter (R) and hiring manager’s manager (GM) must work on the step, but the hiring manager (G) is optional.

  • Exit User -  This field is used only for iterative and collaborative step types and is optional for those step types. In the Entry User field, you can specify which of the roles specified in the Step Type field receives the form first. You must specify a role already specified in the Step Type. You might specify an Entry User and Exit User in a situation when three users are specified in a step, but only two are required. For example in the following step:

    Step Type = I R G GM
    Entry User = R
    Exit User = GM
    The recruiter (R) and hiring manager’s manager (GM) must work on the step, but the hiring manager (G) is optional.

  • Exit Button Text - The text for sending the form to the next step. This text appears on the routing button or dropdown menu for the step. This text also appears on the button on the confirmation page.
  • Step Exit Text - This field is optional.When the user sends the form to the next step, a confirmation page opens before the form is sent. The text you specify in this field appears on that confirmation page. Use this field to let users know what they need to do and what their action means.

NOTE: Do not use following fields for Recruiting route maps:

- Start Date

- Due Date

- Exit Date

 

Having saved changes, you should associate the route map with the job requisition template in Admin Center > Form Templates; In the Route Map field, select the appropriate route map.

Keywords

KBA , LOD-SF-RCM , Recruiting Management , How To

Product

SAP SuccessFactors HCM Core all versions