SAP Knowledge Base Article - Public

2342883 - How to enable and permission Interview Scheduling? - Recruiting Management

Symptom

  • How to enable Interview Scheduling?
  • Do I need a Partner consultant to enable Interview Scheduling?

Environment

SAP SuccessFactors Recruiting Management

Resolution

If you are already using Interview Central and are using Data Retention Management 2.0, there is no need to engage a Partner consultant or contacting SAP Product Support to enable Interview Scheduling, as the required XML configuration and provisioning settings are already configured. However if you don't have Interview Central or DRM 2.0 enabled, please contact a Partner consultant to perform relevant configuration (interviewAssessment feature permission has to be added to the job requisition templates - please refer to the following Knowledge Base Article for more information: 2082155)

Prerequisites:

●Enable V12 UI and V12 Career Site.

●If using Data Retention Management, DRM 2.0 is required. DRM 1.0 is not supported. (Refer to KBA  2103423 on how to configure DRM 2.0)

●If using requisition delete, use the Admin Job Requisition Delete, rather than requesting a requisition deletion from engineering.

Enabling Interview Scheduling:

1. Configure a picklist for virtual rooms:

Admin Center > Picklist Management (More information on working with picklist can be found in the following Knowledge Base Article: 2088658

2. Enable Interview Scheduling in Admin Center > Manage Recruiting Settings > Enable Interview Scheduling

3. Map the picklist created in point 1:

14-07-2016 12-01-20.png

4. Navigate to Admin Center > Manage Recruiting Email Triggers. Configure the following email triggers:

- Candidate Self-Schedules Interview
- Interview Confirmation to Candidate
- Interview Confirmation to Organizers
- Interview Confirmation to Interviewers
- Interview Delete Notification
- Interview Availability Notification
- Interview Cancellation to Organizers
- Booked Interview Cancellation to Interviewers
- Booked Interview Cancellation to Organizers
- Booked Interview Reschedule Email to Candidate
- Candidate Interview Response Reminder
- Booked Candidate Interview Update
- Cancel Interview Notification

Permissioning access to Interview Scheduling:

1. Grant permissions to the Interview Scheduling feature:

RBP: Admin Center > Manage Permission Roles > Recruiting Permissions > Enable Interview Scheduling Permission

non-RBP: Admin Center > Recruiting Permission > Enable Interview Scheduling Permission

2. Users who have active interviews on their job requisitions (the feature permission "interviewAssessment"in the job requisition template defines which recruiting operators will be able to see candidates in the interview statuses) will see candidates in the Interview Scheduling > Job Requisitions tab

3. Additionally you can decide, if the Interview Scheduling will use SF calendar to maintain interviewers' availability or Outlook Integration to pull the availability from interviewers' Outlook calendars:

- In order to enable the SF calendar, please grant permissions to the Recruiting Permission "Enable Calendar":

RBP: Admin Center > Manage Permission Roles > Recruiting Permissions > Enable Calendar

non-RBP: Admin Center > Recruiting Permissions > Enable Calendar

- In order to enable the Outlook Integration, please refer to the following Knowledge Base Article: 2271568

 

See Also

2103423 - DRM 2.0 to purge inactive candidates and / or inactive applications - Recruiting Management

2271568 - Outlook Integration for Interview Scheduling - Recruiting Management

2088658 - Picklists: Working with Legacy Picklists (Importing, Editing and Creating) - Platform

2082155 - Interview Central - Recruiting Management

Keywords

KBA , LOD-SF-RCM-IVW , Interview Central, Interviews, Scheduling etc , How To

Product

SAP SuccessFactors HCM Core all versions