2341614 - Legacy Data Migration - Importing Candidates, Requisitions, Applications via Provisioning - Recruiting Management

SAP Knowledge Base Article - Public

2341614 - Legacy Data Migration - Importing Candidates, Requisitions, Applications via Provisioning - Recruiting Management

Symptom

  • How to import candidate profiles, candidate background elemetns, job requisitions, applications to the system?
  • Can I make corrections to uploaded data?
  • Legacy Data Migration best practices

Environment

Recruiting Management

Resolution

For new clients migrating from a different applicant tracking system, the implementation project may include data migration from their legacy tool into SuccessFactors. This scope involves significant effort from both the client and Professional Services and therefore as an associated cost.
Data migration is done via CSV flat file imports. The import files must be hand-created by the Professional Services representative using the final signed-off XML configuration for the instance. For this reason, data migration projects cannot begin until after the client accepts their configuration.

Best practices - tips & tricks:

1. You cannot update the uploaded records. Please make sure that .csv files contain all correct information before importing data to the system.

2. Please review the following Knowledge Base Article regarding file encoding and please follow the best practices when working with .CSV files: 2320676

3. Test the import with a small set of data and confirm tha the date is properly imported before proceeding with the main import

4. Please cut the import file into subsets of data containing max. 10 000 total records at once

5. Legacy data migration should be performed only once before customer's go-live

6. If you encounter any errors in the Provisioning "scheduled job" verify the details of the error and try to import just one record to verify, if the issue is caused by data in the file or is an environmental issue.

7. Date / time values are stored in the server date and time. Verify timestamp in customer's instance / Provisioning

8. Data in one file can only be prepared for one locale. If you wish to upload data for multiple locales, please create multiple import .csv files.

9. Verify the .csv filed before the upload, if all mandatory fields are filled before you perform the scheduled job.

10. During the import jobs there should be no changes to the data performed in the user interface

11. Please don't include attachments in the Application import - there is a separate import job to import attachments; If you try to include the resume in the application import job the error "X is invalid for picklist X" might appear and the resume won't be linked with the application

 

Please find legacy import templates and samples attached to this Knowledge Base Article.

 

 

 

 

Keywords

KBA , LOD-SF-RCM , Recruiting Management , How To

Product

SAP SuccessFactors HCM Core all versions

Attachments

Data Migration Templates.zip