2334421 - Warning: Accounting Period is Closing - Financial Closing in Progress for Posting Date

SAP Knowledge Base Article - Public

2334421 - Warning: Accounting Period is Closing - Financial Closing in Progress for Posting Date

Symptom

When recording time on a project task you notice a warning message: Accounting period is closing; contact accounting department.

When creating a customer or supplier invoice you notice a similar warning after maintaining the invoice/posting date:

Supplier Invoice: You cannot post the invoice. Financial closing in progress for posting date DD.MM.YYYY.
Customer Invoice: Financial closing is in progress on DD.MM.YYYY. The G/L accountant will check and decide in which period the document will be posted.

It is, however, possible to release the time recording or post the Supplier/ Customer Invoice.

In the General Ledger you verify that the respective accounting period is fully open and that it is still possible to make entries for this period. Why are these warnings generated?

Environment

SAP Business ByDesign

Reproducing the Issue

Time Recording:

  1. In the Home workcenter navigate to the Self-Services - Self-Services Overview view.
  2. Under Time select Edit Time Sheet.
  3. Select the respective date, and project task. Then enter the number of hours.
  4. A warning appears: Accounting period is closing; contact accounting department.

Customer Invoice:

  1. In the respective customer invoice enter Account Name, Invoice Unit ID and Sales Unit ID.
  2. Now enter the Invoice Date.
  3. A warning appears: Financial closing is in progress on DD.MM.YYYY. The G/L accountant will check and decide in which period the document will be posted.

Supplier Invoice:

  1. In the respective supplier invoice enter the Supplier ID.
  2. Now enter the Invoice Date.
  3. A warning appears: You cannot post the invoice. Financial closing in progress for posting date DD.MM.YYYY.

To verify the period in which you want to post your document is open for posting

  1. Navigate to the General Ledger and here to the Master Data - Sets of Books and Assigned Companies view.
  2. Select the respective set of books and press Open and Close Periods.
  3. In the new screen check the top table and verify that the period is fully open for operational postings.
  4. In the table underneath you verify that it is still possible to make entries into the period (Entry Possible Until - Process Control Time Zone column).

Cause


The reason for this warning message is the manually set Posting date for Migration, which is set to a date after the posting date that you are using for your time recording/ invoice. As the selected date is after the initial migration posting date you are still allowed to post the document.

Resolution

In order to remove the warning message maintain a Posting Date for Migration which is set before the posting date that you are using in your document:

  1. In the General Ledger navigate to the Master Data - Companies view.
  2. Here you can see that the Posting Date for Migration for the relevant company is a date after the posting date which you are using for your transaction.
  3. To change the Posting Date for Migration press Actions and select Set Posting Date for Migration.
  4. Enter a date before the posting date of your time recording/ invoice.
  5. The warning will not appear anymore.

Keywords

Financial closing is in progress on; The G/L accountant will check and decide; Posting Date for Migration; , KBA , the g/l accountant will check and decide , posting date for migration , financial closing is in progress , SRD-FIN-GL , General Ledger , How To

Product

SAP Business ByDesign all versions