SAP Knowledge Base Article - Public

2299716 - Message: Start Date Set to DD.MM.YYYY (where DD.MM.YYYY is the original date)

Symptom

You want to change Time Profile Start Date of an Employee XYZ (where XYZ represents the Employee). However when you change the Start Date and press enter in the keyboard, the system undoes the change and shows the information message.

Start Date set to DD.MM.YYYY

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Time Administration work center
  2. Select the Employees view
  3. Select the Employee XYZ and choose Edit button
  4. Go to the Time Profile tab
  5. Under Time Profile section, change the Start Date to the desired date DD1.MM1.YYYY1 and press Enter
  6. System undoes the change and shows the information message Start date set to DD.MM.YYYY (where DD.MM.YYYY is the original date)

Cause

Currently, it is not possible to change the Start Date of the first Time Profile of an Employee. It is defaulted to the beginning of the third month before the system date on which hiring is performed.

 

Case 1:

When the Employee is hired from the system the Time Profile Start Date is defaulted to the first of third month in the past. If we hire an Employee on 15th February 2016 the Time Profile Start Date would be 1st December 2015. This was done considering the fact that the three months old time recordings would unnecessarily load the system.

For example:

Hiring performed on 15.07.2015

Hiring date is 13.05.2009

Time Profile Start Date is defaulted to 01.05.2015 (beginning of the third month before the system date on which hiring is performed).

The assumption here is that for such past dated hires, Employees shall not be recording time more than three months in past.

 

Case 2:

In case of fresh hire, the Time agreement is created automatically by the system and it is expected that fresh Employees would not have more than three months old of transactional data.

 

Case 3:

The Time Profile Start Date cannot be changed from the UI even if the Employee comes in the system through Migration.

If the Time Profile Start Date sent in the Migration file is equal to the Hire Date, the Time Profile Start Date is set as the Hire Date, even if this is more than three months in the past.

If the Time Profile Start Date sent in the Migration file is not equal to the Hire Date, the system defaults this to the first of three months in the past. The system always defaults the Time Profile Start Date to the first of three months in the past if the employee is hired from workcenter Personnel Administration.

The difference here is, during Migration the Time Profile Start Date can be given anything (which will always be equal to the hire date), as per your need and the system will accept an old date as well. But again this cannot be changed from the UI. You can give a date, six months old in the past in the Migration file and the system would accept this.

Resolution

If you have a requirement to change an employees Time Profile Start Date, report an incident to SAP stating business reasons for such change and we will assess the possibility in the system.

Keywords

Time Profile Start Date , KBA , start date , start date set to , time profile start date , SRD-HR-TLM , Time and Labour Management , How To

Product

SAP Business ByDesign all versions