SAP Knowledge Base Article - Public

2289681 - How to Limit the Output of Employee Export to specific group

Symptom

Can we limit the output or results of the Employee Export to specific groups, such as Departments, Divisions, or Locations?

Environment

BizX Platform

Resolution

This can be done by using a restricted admin user, with permission to do an Employee Export for a defined Target Population. When this user runs an Employee Export in Admin Center, or is assigned as the Job Owner for an Employees Export scheduled job, the results should be limited to the defined group, or to the scope of this user's permission.

This can be set up in Role-Based Permissions with the following steps:

  1. Define the user (restricted admin)'s Permission Group

JO-PG.png

2. Define the Target population’s Permission Group

TP-PG.png

3. Create the Permission Role for the restricted admin, assigning Administrator Permissions > Manage User > Employee Export permission. 

Export-role.png

4. Assign the Permission Groups created in steps 1 and 2 to this role, to grant and specify target groups. Save the role.

assign_groups-role.png

5. Test by logging in or proxying as this restricted admin user, and running an Employee Export in Admin Center to verify the result.

6. Once confirmed, the Scheduled Job for Employee Export can be set up with the above user as Job Owner.

Keywords

limit restrict employee export , KBA , LOD-SF-PLT , Foundational Capabilities & Tools , How To

Product

SAP SuccessFactors HCM Suite 1611