SAP Knowledge Base Article - Public

2275305 - Import interview rooms with the Outlook integration - Recruiting Management

Symptom

How to configure support room bookings with Microsoft Outlook Integration

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

Environment

SAP SuccessFactors Recruiting Management 

Resolution

  1. To configure rooms, administrators must import a list of meeting rooms and details into: Admin > Set up Interview Scheduling Outlook Integration.
  2. The file format should be comma separated-value (CSV) or CSV (MS-DOS).
  3. Unique email addresses are needed for each room.
  4. Column headings must be upper-case and in order as follows: EMAIL, ROOM_NAME, LOCATION, PHONE, CAPACITY, STATUS
  5. Appropriate values for STATUS are active or inactive.

Interview Scheduling - 1.png

Note: Admins should keep a record of the file to make updates. Rooms cannot be downloaded from the Admin page and a full file needs to be uploaded each time. Uploading only delta rooms wipes out the pre-existing rooms.

When creating the room file we recommend using Notepad++ to create the file and to do the following steps.

  1. Go to Encoding
  2. Convert to UTF-8

    encoding.png

  3. Save as .CSV

See Also

2271568 - Outlook Integration for Interview Scheduling - Recruiting Management

Keywords

Support; Room; Booking; Outlook; Integration; Not; Imported; Error; Row; Email; Same; Interview , KBA , LOD-SF-RCM-IVW , Interview Central, Interviews, Scheduling etc , How To

Product

SAP SuccessFactors Recruiting all versions