SAP Knowledge Base Article - Public

2261034 - Document Purge Functionality - Onboarding

Symptom

  • Need to Delete Documents
  • I want to clear the very old documents from document center

Environment

Onboarding
All DataCenter

Resolution

Document once deleted can not be retrieved. Please use this functionality with atmost care.

To utilize this functionality, it should be activated first.

Activate the Feature option for the HR Admin Role:

NYL-ActivateFeature.png

Step 1 : Go to Settings -> Features -> Document Purge (Activate this feature)

NYL-Features-DP1.png

Step 2: Activate the feature

NYL-Features-DP2.png

Step 3: Go to Security -> HR admin group (Permission is given to HR Admin Role)

NYL-security-HRAdmin-Edit-OtherProperties-DP.png

Step 4: Edit the group and go to Other Properties. Then choose Document Purge check box

NYL-security-HRAdmin-OtherProperties-DP.png

 

Step 5: Once you have given permission, you will see Document Purge tab under Settings.

NYL-DP-Rule.png

 

Step 6: Create the rule and save it

Add a name for the rule, and select Active in the Rule Status field.

Select Add New Condition. You must enter at least two conditions, one specifying the form name, and another related to a date. All conditions must be satisfied in order to delete a document. The "AND" operator is used between conditions. If "OR" conditions are needed, configure multiple rules for the same Form Name.

 

NYL-DP-Rule1.png

 

Step 7: We have set up 2 jobs to take care of this purging.

  • PurgeSelectionJob will identify the matching forms and create a package
  • and then PurgeJob will run to delete these forms

 This job runs daily. If you want to change the schedule, Operation Jira has to be created.

Please review chapter "How to Configure Document Purge" in the onboarding administrator guide . You can access Admin guide by clicking here .

See Also

https://launchpad.support.sap.com/#/notes/2537263

Keywords

Document Center
Delete forms , KBA , LOD-SF-OBD , Onboarding , Problem

Product

SAP SuccessFactors Onboarding 1511