SAP Knowledge Base Article - Public

2232119 - Accruals continue for some terminated employees

Symptom

Accruals Continue for Terminated Employees

Environment

EMPLOYEE CENTRAL: TIME OFF

Reproducing the Issue

Even though employees terminated, accrual still get posted for the employees. Once an employee is terminated the accrual process should stop.

Employee below is terminated but he still has 86.81 days of vacation.  Vacation is also still accruing for the employee.

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Cause

The proper configuration on how to handle accruals for terminated, suspended or employees who are not working were not configured. The TLM_CONFIGURATION Object helps to achieve this. The employee’s should get the accruals posted or not depends on the eligibility status. By default the eligibility status is Yes. Therefore, if for any circumstances such as employee is being terminated, the employee should not get accruals posted, then the Time Off Configuration should be set for that.

Resolution

Setting up Eligibility Status for the employee

The employee’s should get the accruals posted or not depends on the eligibility status. By default the eligibility status is Yes. Therefore, if for any circumstances such as employee is being terminated, the employee should not get accruals posted, then the Time Off Configuration should be set for that.

Setting up Time Off Configuration 

Admin tools--->Manage time off structures--->Create New-->Time Off Configuration--->Enter the code as TLM_CONFIGURATION.Here the code "T "denotes Termination status.In below example, employee will not be eligible for vacation account if he is terminated.

Do not select any value under time account type if you do not wish to post accruals for any time account types after termination.

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employee-status external code values can be taken from the picklist file(Below file)

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S. No.

Field Labels

Values

1

External Code

Should be TLM_CONFIGURATION

2

Job Information Status

Terminated or any other Employee Status displayed under Employment Information. External Code of the Employee Status from employee-status picklist. Here, T for terminated, S for Suspended.

3

Time Account Type

Time Account whose eligibility needs to be set

4

Time Account Type Eligibility Status

Yes – For accruals to be posted.
No – For accruals not to be posted.

5

externalCode

Any values of your desire to identify for each associated Job Information Status- Time Account Type combination.

After creating the Time off Configuration, save the changes. Based on the configuration the accruals for the employees will be posted.

See Also

2433014 - How to Update / Correct Eligibility Status After Time Off Configuration Change

Keywords

Employee Central, EC, Time Off, Terminated Employees, Accruals, TLM, Eligibility Status , KBA , LOD-SF-EC-TIM , Time-Off , Problem

Product

SuccessFactors Learning 1508

Attachments

Accruals Continue for Terminated Employees.docx