2188779 - While Selecting a G/L Account for a Supplier Invoice System Does not Show Accounts Based on Company the User Is Assigned

SAP Knowledge Base Article - Public

2188779 - While Selecting a G/L Account for a Supplier Invoice System Does not Show Accounts Based on Company the User Is Assigned

Symptom

While creating a Supplier Invoice and selecting the G/L Account under Items Tab > Cost Distribution Sub-tab, you see that system is showing all G/L Accounts even though user who is creating the Invoice is not assigned to all Companies.

Reproducing the Issue

  1. Go to Supplier Invoicing Work Center.
  2. Go to Common TasksNew Invoice Without Purchase Order.
  3. Click on View All button.
  4. Go to Items Tab.
  5. Go to Cost Distribution Sub-tab.
  6. Under Account Assignment, go to G/L Account.
  7. You are able to see accounts that belong to other companies than the one you are assigned.

Cause

The Account Determination Group shown in the Supplier Invoice is based on the settings defined in the Business Configuration and not based on Companies.

Resolution

System behavior is correct.

You can see the G/L Accounts marked to be visible in the Supplier Invoice by accessing following path:

  1. Go to Business Configuration Work Center.
  2. Go to Implementation Projects View.
  3. Select your Implementation Project and click on Open Activity List.
  4. Go to Fine-Tune Tab.
  5. Search and open the activity Charts of Accounts, Financial Reporting Structures, Account Determination.
  6. Click on the link Edit Account Determination Groups.

Here you can see each Account Determination Group and check which one is marked as Available in Supplier Invoice, these will be visible in Supplier Invoice irrespective of Company selection.

Keywords

KBA , SRD-FIN-CLM , Cash and Liquity Managment , How To

Product

SAP Business ByDesign all versions