2153841 - Data not Displayed Correctly in Project Cost and Revenue by Project Structure Report When Excluding G//L Account

SAP Knowledge Base Article - Public

2153841 - Data not Displayed Correctly in Project Cost and Revenue by Project Structure Report When Excluding G//L Account

Symptom

You run the Project Cost and Revenue by Project Structure or Project Variance by Project Structure report.
You want to exclude a G/L account from the report and therefore apply a filter with the Exclude Function in the G/L Account field from the Edit Selection tab. After this the report displays some data incorrectly.

Reproducing the Issue

  1. In the Project Management workcenter navigate to the Reports List in and open the Project Cost and Revenue by Project Structure report.
  2. In the report enter the Project ID (Alternatively you can access the report directly in the Project in the Project Overview tab).
  3. Now add the G/L Account characteristic to the Selection by clicking Add Fields.
  4. Open Dimension: Accounting.
  5. Select Display in Selection Area for the G/L Account characteristic.
  6. Execute the report and move the G/L Account characteristic from Not Currently Shown to Rows.
  7. Check the result for a certain Project Task ID.
  8. The result for G/L Account XXX and Project Task ID in the Period Planned Cost column is amount X.
  9. Now exclude a specific G/L Account: In the Edit Selection tab click into the G/L Accounts field and exclude G/L Account YYY.
  10. Alternatively you can enter !(YYY) directly into the field G/L Account.
  11. The result for G/L Account XXX and Project Task ID in column Period Planned Cost changes to an amount different to amount X.

Cause

This issue occurs due to a combination of two settings: 

  • You exclude a G/L account from the report in the Selection tab of the report.
  • In general the planned costs are derived from the Project Plan Expenses tab. Here you have defined an account determination group rather than the G/L account in the Expenses Group column: Open the project, navigate to the Project Plan tab and here to the
  • Expenses sub-tab.  In the report you can identify this setting by adding the G/L Account (Origin) characteristic to the rows: Instead of the G/L account ID # is shown.

This is a limitation on a personalized compounded field (here G/L Account) and only occurs when the Exclude function used in the Edit Selection tab of the report. The same issue happens when excluding values for the G/L Account (Origin) and Functional Area characteristics.

Resolution

In order to correctly display the values, even when filtering for specific results, you can first try to deselect G/L Account YYY from the Edit Filter tab instead of the Edit Selection tab in the report:

  1. In the report navigate to the Edit Filter tab.
  2. In the G/L Account field open the value selection.
  3. Press Select All.
  4. Then remove the selection for the G/L account YYY so that it doesn't appear in the report.

Should the result for G/L Account XXX still be displayed incorrectly use the following workaround: 

Copy and adjust the report:

  1. Open the  Business Analytics Work Center.
  2. Navigate to the Design Reports view and search for the Project Cost and Revenue by Project Structure report.
  3. Click on the New - Report As Copy button.
  4. Change the name of the report in Step 1 - Define Report and Select Data Source.
  5. Go to Step 4 using the Next button.
  6. Do not make any changes in Step 2 and 3.
  7. In Step 4 - Characteristic Properties change the Value Selection for the Name G/L Account characteristic from No Value Selection to Using Variable.
  8. Don't make any changes in Steps 5, 6 and 7.
  9. Then save the report by pressing Finish.

If you run this report all planned data is displayed correctly regardless if it has been derived from the G/L account or from an account determination group.

The same workaround can be applied for the Project Variance by Project Structure report.

Keywords

KBA , AP-PRO , Project Processing , How To

Product

SAP BUSINESS BYDESIGN 1705