2144762 - Add Candidate - Recruiting Management

SAP Knowledge Base Article - Public

2144762 - Add Candidate - Recruiting Management

Symptom

How can recruiting users  add and create an external candidates Profile?

Environment

  • Recruiting Management - All Versions

Resolution

Pre-requisites:

The user must have "Candidate Search Permissions" granted in order to be able to "Add Candidates". To grant the user permission, please follow the steps below:

 

Non-RBP Customer:

  1. Go to Admin Center
  2. Recruiting Permissions
  3. Check "Standalone search permission" and "Candidate Search within Job Req” to see “Add Candidate” option

  cand1.jpg

 

RBP Customers:

  1. Go to Admin Center
  2. Manage Permission Roles
  3. Select appropriate Role
  4. Recruiting Management: “Standalone search permission”  and “Candidate Search within Job Req"

Once permission is granted, authorized users will be able to Add Candidate by two different methods:

 1. Via Candidate tab:

    a) Go to Recruiting

    b) Candidates Tab

    c) A recruiting user who has candidate search permissions click "Add Candidate"

 cand3.jpg

 

 

 

2. Via Job Requisition dashboard -> Add Candidate:

    a) Go to Recruiting

    b) Job Requisition tab

    c) Hober the cursor over the job requisition title: Add Candidate - If a candidate is added by this link, the completed candidate profile will automatically be associated to the requisition in the Forwarded status.

 

 Add Candidate_2.jpg

 

 

 

Following both methods, the user will be able to complete the required user account information and clicks Create Profile. This screen is not configurable.

 Add Candidate_3.jpg

 

Candidates added into the system through this method receive an e-mail notification informing them they have been added, and providing information about how to reset their password and access their account to manage or delete their data.

 

Previous, this e-mail template can be configured, or the e-mail trigger can be disabled in Admin Tools -> E-Mail Template Notifications Settings -> Recruiting Manual Candidate Creation Notification.

However, after recent release this notification has been moved under "Recruiting Email Triggers" in Admin Centre. Hence, if you want to enable or disbale this trigger, please navigate to Admin Centre>Recruiting Email triggers> Enable/Disable "Recruiting Manual Candidate Creation Notification" trigger.

Recruting Manual Candidate creation Notification.png

 

At this point, the candidate account is created but contains little data. The recruiting user can attach a resume and cover letter. Attachments are immediately saved to the record even if no additional required fields are filled out and saved. In this way a recruiting user can create a searchable candidate profile with little data entry.

 

Add Candidate_4.jpg

 

The recruiting user can also input field and background element data into the candidate profile record. In this case the recruiting user must input all required fields before saving changes. If the recruiting user has no write permissions to the candidate profile, this is the only opportunity for them to input data into the record.

 

Add Candidate_5.jpg

After that, when the candidate register himself using the same email account, the new account is going to be automatically linked to the cadidate added by the recruiter.

It is important to mention that, once the candidate is added to a requisition, is it not possible to have this action undone, in case it has been done by mistake.

 

Keywords

Add Candidate Recruiting Manual Candidate Creation Notification , KBA , LOD-SF-RCM , Recruiting Management , Problem

Product

SAP SuccessFactors Recruiting all versions