SAP Knowledge Base Article - Public

2144762 - Add Candidate - Recruiting Management


How can recruiting users use the Add Candidate functionality to add and create an external candidate profile?


SAP SuccessFactors Recruiting Management - All Versions



The user must have "Candidate Search Permissions" granted in order to be able to "Add Candidates". To grant the user permission, please follow the steps below:


Non-RBP Customer:

  1. Go to Admin Center
  2. Recruiting Permissions
  3. Check "Standalone search permission" and "Candidate Search within Job Req” to see “Add Candidate” option



RBP Customers:

  1. Go to Admin Center
  2. Manage Permission Roles
  3. Select appropriate Role
  4. Recruiting Management: “Standalone search permission”  and “Candidate Search within Job Req"

Once permission is granted, authorized users will be able to Add Candidate by two different methods:

 1. Via Candidate tab:

    a) Go to Recruiting

    b) Candidates Tab

    c) A recruiting user who has candidate search permissions click "Add Candidate"





2. Via Job Requisition dashboard -> Add Candidate:

    a) Go to Recruiting

    b) Job Requisition tab

    c) Hober the cursor over the job requisition title: Add Candidate - If a candidate is added by this link, the completed candidate profile will automatically be associated to the requisition in the Forwarded status.


 Add Candidate_2.jpg




Following both methods, the user will be able to complete the required user account information and click "Create Profile". This screen fields and permissions are not configurable.

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Candidates added into the system through this method receive an e-mail notification informing them they have been added, and providing information about how to reset their password and access their account to manage or delete their data.


Previous, this e-mail template can be configured, or the e-mail trigger can be disabled in Admin Tools -> E-Mail Template Notifications Settings -> Recruiting Manual Candidate Creation Notification.

However, after recent release this notification has been moved under "Recruiting Email Triggers" in Admin Centre. Hence, if you want to enable or disbale this trigger, please navigate to Admin Centre>Recruiting Email triggers> Enable/Disable "Recruiting Manual Candidate Creation Notification" trigger.

Recruting Manual Candidate creation Notification.png


At this point, the candidate account is created but contains little data. The recruiting user can attach a resume and cover letter. Attachments are immediately saved to the record even if no additional required fields are filled out and saved. In this way a recruiting user can create a searchable candidate profile with little data entry.


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The recruiting user can also input field and background element data into the candidate profile record. In this case the recruiting user must input all required fields before saving changes. If the recruiting user has no write permissions to the candidate profile, this is the only opportunity for them to input data into the record.


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After that, when the candidate register himself using the same email account, the new account is going to be automatically linked to the cadidate added by the recruiter.

It is important to mention that, once the candidate is added to a requisition, is it not possible to have this action undone, in case it has been done by mistake.



Add Candidate Recruiting Manual Candidate Creation Notification , KBA , LOD-SF-RCM , Recruiting Management , How To


SAP SuccessFactors Recruiting all versions