SAP Knowledge Base Article - Public

2143516 - How to Change the Posting Date of a Clearing Document

Symptom

You have processed and invoice and manually cleared it against an existing payment, which has already been processed. However the clearing did not get successfully completed due to an error concerning the validity of the posting date.

Reproducing the Issue

  1. Go to General Ledger work center.
  2. Go to Closing-Relevant Tasks subview.

You'll see a task asking to review the manual payment clearing. When you open the clearing, an error concerning an invalid posting date is raised, however the posting date, in this scenario, is not editable.

There might be also the case that you have the period error being raised when trying to approve an approval task for the concerned clearing.

Resolution

In order to be able to change the posting date, please refer to below steps:

  1. Go to General Ledger work center.
  2. Go to Closing-Relevant Tasks subview.
  3. Click the task concerning the manual payment clearing.
  4. The document opens. Withdraw it from approval, if that's the case.
  5. Go to the Document Flow tab.
  6. Open the Payment Allocation that precedes the payment to which the open item (e.g. invoice) is being cleared against.
  7. Reverse this payment allocation. As a result, a new In Preparation payment allocation is created.
  8. To this new allocation, allocate all the relevant items again and change the Posting Date to an open period.
  9. Post the payment allocation.

Result: The new clearing gets the posting date set in the newly created allocation.

 Alternatively, you can use the Send to Allocation function as follows:

  1. Go to Payables or Receivables work center.
  2. Go to the Payment Clearing view.
  3. Highlight the Received clearing and click Actions -> Send To Payment Allocation. This action cancels the existing allocation and creates a new one.
  4. In the newly created payment allocation, the posting date is editable.
  5. Change the posting date to the expected date and click Post.

This also creates a new clearing with the newly selected posting date.

Keywords

KBA , SRD-FIN-GL , General Ledger , How To

Product

SAP Business ByDesign all versions