SAP Knowledge Base Article - Public

2141698 - Invoice Posting Not Possible. Individual Material Is Retired

Symptom

You have created a credit memo with costs assigned to an individual material, however the system informs that the individual material is retired.

Reproducing the Issue

  1. Go to General Ledger work center.
  2. Go to Source Documents subview.

You see the unposted credit memo with the following errors:

  • Posting not possible; individual material <IMAT ID> already retired
  • Error in currency conversion for

During the creation of the credit memo, these errors are also raised as exceptions. It can happen that the responsible user decides to go through and accept the exception (see Exceptions tab) and send the post to accounting, which generates the unposted source documents with the same errors.

Cause

The credit memo was created with cost assignment to an individual material (IMAT). Nevertheless, the IMAT was not selected from the value help menu of the Individual Material field, which list the existing ones, instead a New individual material was created and assigned to this credit memo. Since a new individual material was assigned, this characterizes the asset procurement scenario. You cannot procure an asset with a credit memo. For further details, please refer to the SAP Business ByDesign documentation Individual Materials and Acquisitions and Asset Procurement in Purchasing.

Resolution

In order to have this scenario resolved, it is recommended to reverse the credit memos as per below steps.

  1. Open the credit memo document in the View All mode.
  2. Click Cancel Document. A new cancellation document is created.
  3. Approve (if required) and post the cancellation.
  4. Go to General Ledger work center.
  5. Go to Source Documents view..

You'll see that the cancellation document becomes an unposted source document as well. The error within this cancellation document informs that the reversed business transaction contain errors that have to be solved first.

  1. Highlight the cancellation document created in the above steps.
  2. Click Actions -> View Business Transaction.
  3. On the screen that opens, click Mark as Irrelevant.

Result: The reversing business transaction and the reversed business transaction are set to irrelevant, thus these are not relevant unposted source documents anymore.

Nevertheless, since the IMAT was newly created from the credit memo and there is no fixed asset assignment, it currently has the In Preparation status. (You can open the credit memo and double-click the IMAT ID under Cost Distribution tab). Even the reversal of the concerned business transaction does not roll back the creation. Therefore, this IMAT remains created and can be used for a later procurement.

Keywords

KBA , SRD-FIN-GL , General Ledger , How To

Product

SAP Business ByDesign all versions