2138552 - Fixed Asset Procurement - Cannot Find Account Determination Group For Product Category

SAP Knowledge Base Article - Public

2138552 - Fixed Asset Procurement - Cannot Find Account Determination Group For Product Category

Symptom

The purchase order to procure a fixed asset was not posted in accounting due to error message : Cannot find account determination group for product category ABC.

Reproducing the Issue

  1. Go to the General Ledger Work center.
  2. Go to Source Documents view.
  3. Show Uposted Source Documents.
  4. Search for the purchase order.

Under the messages section, you will find the error message : Cannot find account determination group for product category ABC.

Cause

You are procuring the fixed asset via purchase order. Hence you expect the account determination group to be determined from the asset class. For the asset class, you have maintained an account determination group. Also in the Capitalization Threshold for Fixed Assets, settings are correctly maintained (i.e such as that the system should create fixed assest and not post as an expense). However the system still raises the error message.

In this case the reason behind the error message is that you have scoped Financial Forecast. Consequently the system is trying to create a forecast document when posting the purchase order. The system is not able to find an account determination group for the respective product category referenced in the purchase Order.

You can check this by following below steps.

  1. Go to the Business configuration work center.
  2. select the Implementation project view.
  3. Click on Edit Project scope.
  4. Go to the Step-4 Questions.
  5. Expand the Management Accounting section and Select Financial Planning.
  6. On the right hand side, you will see the questions related to the Financial Planning.
  7. Here you will find that you have selected the question : Do you want to use financial forecast for procurement?

Therefore the Financial forecasting for the procurement Fine Tune activity is available in the system:

  1. Go to the Business configuration work center.
  2. Select the Implementation project view and press Open Activity list.
  3. In the Fine tune tab show All Activities.
  4. Find and Open the Financial Forecast activity (If your system is live already you can find this activity in the Overview view of the Business Configuration workcenter).
  5. Pres Edit forecast posting scheme assignments.

Here you will find that for the business transaction type  501 - Create/Change/Delete Purchase Order, you have assigned a posting scheme. Also the Forecasting Relevant flag is checked.

Due to this the system is checking for the Default Account Determination group for product category.

Resolution

To maintain Account Determination group for product Categories, Please follow below steps.

  1. Go to the Business configuration work center.
  2. Select the Implementation project view.
  3. Click on Open activity list.
  4. Go to Fine tune tab.
  5. Show All Activities.
  6. Search for Default Account Determination Group for Product Categories.
  7. Click on Open.
  8. Maintain the missing account determination.
  9. Click on Save.

Once you maintain the account Determination groups, you should be able to post the purchase order. 

  1. Go to the General Ledger Work center
  2. Go to the Source Documents view.
  3. Show Unposted Source Documents.
  4. Search for the purchase order.
  5. Click on Action and select Post Business transaction.

Keywords

KBA , AP-PRP , Purchase Request Processing , How To

Product

SAP BUSINESS BYDESIGN 1708