2103835 - Invalid Cost Center Filled in the Expense Report Cost Assignment

SAP Knowledge Base Article - Public

2103835 - Invalid Cost Center Filled in the Expense Report Cost Assignment

Symptom

You are trying to create an expense report with Start Date on September 16, 2013 and End Date September 17, 2013, for example.

In this period the employee had a valid Cost Center ABC but in the expense report header, system defaults the current cost Center XYZ, which is valid after End Date September 17, 2013.

You would like to know why default Cost Assignment is not selected as per expense export validity. 

Reproducing the Issue

  1. Go to the Travel & Expense work center.
  2. Create an expense report with Start Date example September 16, 2013 and End Date September 17, 2013.
  3. You will find that default Cost Assignment is selected as Cost Center XYZ.
  4. Go to the Master Data Replication work center.
  5. Press Employees under Display view.
  6. Find the employee details and press the Employee ID link.
  7. Under Cost Center Data you will find that validity of Cost Center ABC overlaps with travel dates however system defaults latest Cost Center XYZ having Unlimited validity.

Cause

As per standard system behavior, the default Cost Assignment is based on the current date and will not be adapted automatically if travel dates are based on old cost center validity.

Resolution

You can change the cost assignment manually after expense report creation, if expense report refers to a period with a different cost assignment.

  1. Go to the Travel & Expense work center.
  2. Create an expense report with required Start/End Date.
  3. Select Cost Center ABC from the Cost Assignment value help.
  4. Press Save button.

Keywords

KBA , SRD-FIN-AU , Auditor Workcenter , How To

Product

SAP Cloud for Travel and Expense 1411