SAP Knowledge Base Article - Public

2103393 - Which data may be anonymized, when using DPCS 2.0? - Recruiting Management

Symptom

  • Which data may be anonymized, when using DPCS 2.0?

Environment

  • Recruiting Management

Resolution

According to regulations in EMEA candidates/applicants may require from the Recruiters not to store their data under specific circumstances. Anonymization is an act of editing the database to change the unique data to no longer unique.

The anonymization is triggered in following scenarios:

  • DPCS (v. 2.0): When a Candidate declines or revokes the DPCS (data privacy statement) or deletes his profile
  • DRM: Candidate / Applicant purge routine will anonymize the data for values set up in Admin Tools > Data Retention Management
  • Admin action: “Delete Candidate” from Admin Tools

NOTE: The anonymization requires configuration change and this should be done by Professional Services.

There are some fields restricted from anonymization. These are as follows:

  • Standard fields restricted from anonymizing in Candidate Profile:

Candidate Standard Fields

Gender

Ethnicity

Race

Disability status

Veteran status

dateOfAvail

minAnnualSal

  • Custom field types restricted from anonymizing:

Custom field type

Date

Percent

Boolean

Number

Instruction

Currency

  • Background data field types restricted from anonymizing:

Background Data Field Types

Date

int

float

  • Standard fields restricted from anonymizing in application template:

Application Standard Fields

averageRating

applicationDate

lastModified

reviewDate

source

statusId

referralSource

jobsApplied

gender

ethnicity

race

availability

disabilityStatus

minAnnualSal

veteranStatus

bkgrndChkStatus

startDate

  • Custom field types restricted from anonymizing:

Custom field type

Date

Percent

Boolean

Number

Instruction

Currency

  • In offer detail template, only fields of job application can be set to anonymize="true". The job req fields are restricted from anonymizing. For offer detail custom fields, String and picklist custom fields can be set to anonymized.

 

 

Keywords

KBA , sf recruiting , LOD-SF-RCM , Recruiting Management , How To

Product

SAP SuccessFactors HCM Core all versions