2096678 - Selected Records are Too High. Please Select Less than 1000 Records.

SAP Knowledge Base Article - Public

2096678 - Selected Records are Too High. Please Select Less than 1000 Records.

Symptom

You are trying to create a new Supplier Invoice choosing more than 1000 Goods and Service Receipts, you get the below warning message.

 Selected records are too high. Please select less than 1000 records.

Reproducing the Issue

  1. Go to Supplier Invoice work center.
  2. Choose Invoice Entry view.
  3. Show All Deliveries to Be Invoiced and choose Go.
  4. Select all the related Goods and Service Receipt ID (more than 1000 records).

You will get the warning message.

 Selected records are too high. Please select less than 1000 records.

Cause

Due to the technical limitation you cannot select more than 1000 records. This is the standard system behavior.

Resolution

As a work around you can select a Purchase Order with more than 1000 Goods Receipts and also you can club such Purchase Orders if the Suppliers and the Buyer Company are same while creating a Supplier Invoice.

  1. Go to Supplier Invoicing work center.
  2. Choose Invoice Entry view.
  3. Select All Orders to Be Invoiced and choose Go.
  4. Select one or multiple Purchase Orders.
  5. Choose the button New Invoice.

You can see that all Goods and Service Receipt ID are selected as Items in a new invoice screen.

Note :  If you create an invoice for more than 100 delivery items, the system assigns the delivery items to the invoice items in the background after you post the invoice (delayed verification). This means that during invoice entry the system only references the preceding purchase orders and thus accelerates processing. If you reduce the number of delivery items to 100 or less using the Advanced search, for example, the system directly assigns the delivery items to the invoice items during invoice entry as usual (standard verification).

See Also

You can also refer the knowledge base article - 1854930 - Notification of Delayed Verification while Creating Supplier Invoice for More than 100 Delivery Items.

Keywords

KBA , AP-SDM , Supply and Demand Matching , How To

Product

SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1405 ; SAP Business ByDesign 1408 ; SAP Business ByDesign 1702 ; SAP Business ByDesign 1711