- Time Accounts are identified by a system generated ID. Each Time Account the system creates will have a unique External Code value.
- We would like to check the Time Account data set against a user in the system, but when we view Admin Tools > Manage Time Off Structures > Time Accounts, there is no easy way to find out which Time Account relates to the user in question. How do we easily identify which Time Account is the employee’s?
- Employee Central
The “External Code” for a Time Account can be easily identified via the Manage Time Off tab for the employee in question. If you log into the system with a user that has permission to view the Manage Time Off page for the employee, and then navigate to that employees Manage Time Off page. Then perform the following actions -:
In the bottom portlet on the Manage Time Off page labelled “Time Account Postings” you can select the Time Account in question using the “Time Account” drop-down menu and select the Time Account you want to check the data for -:
Once selected, you can then click the “Show Details” button to the right which will open a pop-up window which displays the Time Account External Code for the selected Time Account -:
In the above example, the External Code for the users Time Account in question is -: fa8ffb706936436a8478f8edeb37640c.
You can then navigate to Admin Tools > Manage Time Off Structures > Search under “Time Accounts”.
In the Search box, paste the External Code you have recovered and press “Return” on the keyboard.
- You will then see the Time Account and all the related Time Account Details postings (for all accruals, corrections and vacation bookings).
You can then check the Time Account Details postings as well as the Time Accounts configuration (such as Bookable Until period).
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