SAP Knowledge Base Article - Public

2090908 - Candidate anonymization - Recruiting Marketing

Symptom

  • Candidate data, gathered via the Talent Community subscriptions and apply starts, can be anonymized via the Dashboard at any time. This can be done in compliance with European data privacy laws as well as United States internal auditing laws as well.

Environment

  • Recruiting Marketing

Resolution

How to anonymize candidate data

To anonymize candidate date in the Dashboard,

  1. Login to the Dashboard
  2. Select Members
  3. In Search, select 'Open Library'
  4. Select the field 'Email' under the 'Personal' column
    1. Alternatively, you can use other means of locating the candidate via other Personal information means, or through other various fields as well
  5. Enter in the user's email, and select 'Search'
  6. Select the correct candidate record
  7. On the Member Details tab, in the lower right-hand corner, there is a link that says 'Anonymize Member'
  8. A confirmation window will pop up.

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  1. Hitting 'OK' will confirm and finalize this.

 

Consequences

  • Within 72 hours (typically within minutes) the candidate's data will be anonymized and replaced with randomized characters in the email address (which must remain unique); all other information (First Name, Last Name, Password, Phone, Title, Company, Custom 1 Yes/No and Custom 2 Dropdown information will be blank.
  • If Candidate SSO is enabled between RMK and Recruiting Management (RCM), the candidate's data will be anonymized there as well. This will remove all active applications under the user's SSO-linked email address.

Keywords

KBA , LOD-SF-RMK , Recruiting Marketing , How To

Product

SAP SuccessFactors HCM Core all versions