2088866 - Storage Management - Is there an archival strategy? How can I get more storage if I run out? - BizX Platform

SAP Knowledge Base Article - Public

2088866 - Storage Management - Is there an archival strategy? How can I get more storage if I run out? - BizX Platform

Symptom

  • This Article reviews considerations for Storage Management
  • What archiving strategy is available for us to move forms out of SuccessFactors that are of a certain age and how do we report off of/access the archived forms?

  • What is the archiving strategy for attachments we currently have in the "My Employee File" area and how do we report off of/access the archived attachments?

  • When we run out of space in our current environment, what options do we have?

  • What is the cost to purchase additional storage space?

     

Environment

  • BizX Platform

Resolution

What archiving strategy is available for us to move forms out of SuccessFactors that are of a certain age and how do we report off of/access the archived forms?

  • Standard SuccessFactors forms  stay in your instance forever. If you wish you can make backup copies by using the Classic Reporting option Archive and Print. This will create either single or combined pdf files that can be stored on your own servers. Since SF keeps even deleted forms it is possible to use the standard front end reporting and exporting functionality. Also it is possible to restore deleted documents at any time by document id or other attributes.

 

What is the archiving strategy for attachments we currently have in the "My Employee File" area and how do we report off of/access the archived attachments

  • The "My Employee File" attachments are handled by the Admin Tools option File Storage Management under the Managing Documents heading. This feature has a graphic display of total storage capacity plus the ability to list all files or filter a list to look at only files of a certain type or age. There are options to delete the files and to export to your local storage. The export option creates a zip file of all selected documents. When a document is deleted thru this option it is gone forever. SuccessFactors does not maintain a back up.

 

When we run out of space in our current environment, what options do we have? For example, what is the cost to purchase additional storage space?

  • Each client purchases the service per-seat. There is no limit to the actual storage imposed on the instance as of 2011. If the system is giving an alert that you have exceeded your storage limit, then please contact Customer Success and we can adjust your current settings on the back end.

Keywords

KBA , LOD-SF-PLT , Foundational Capabilities & Tools , How To

Product

SAP SuccessFactors HCM Core all versions