2088643 - Passwords: Using the Employee Data Import to Manage Passwords - Platform

SAP Knowledge Base Article - Public

2088643 - Passwords: Using the Employee Data Import to Manage Passwords - Platform

Symptom

  • Can I make global password changes using the import file.
     
  •  Users are complaining that their passwords were removed.
     
  • What are the default password settings for Employee Import?
  • Will users be prompted to reset their password after we set the values via the import file ?

Environment

BizX Platform

Resolution

  • A column may be added to the Employee Data import file at any time to manage passwords. This column would have a heading of "PASSWORD". This is generally not used, and only included when you have a specific need to apply defined passwords. 
     
     
  • Leaving a field blank means = Delete Existing Password
     
    NOTE: If the PASSWORD column is used for subsequent loads there is a potential problem that if the password field is blank when imported, it removes the current password for any user where the password is not supplied. This could result in all users or many users being locked out..
     

     
     
  • There are options in Admin Tools under Manage Users - Employee Import that can also affect the password during employee data imports. These are generally used to specify password options for new employees being added.
     
    Default value for a new user's password: USERNAME USERID EMAIL System Generated.
     
  • In Default value for a new user's password, specify how initial passwords are assigned for new employees:
     
    In Default value for a new user's password, specify how initial passwords are assigned for new employees:
     
    •To use the SuccessFactors username as the initial password, select USERNAME
     
    •To use the SuccessFactors UserID as the initial password, select USERID.  
         This option uses the SuccessFactors UserID, which might be different from the employee's company Employee ID.
     
    •To use the employee's email address, select EMAIL.
     
    •To have the system assign a random initial password, select System Generate.
     
     
     
  • Caution: If you also include a column called PASSWORD in the import file it will override the above setting.
  • Users for which the password value was added will NOT be prompted to reset their password upon initial login. This is expected behavior.
  • If importing the Password Values in Upper case, the "Case Sensitive" option in "Password & Login Policy Settings" must be checked for this to work successfully - if the case sensitive option is unchecked, then the Imported Password values will not change for each user. If "Case Sensitive" option is unchecked then the Passwords can still be imported via the import file, but only when lower case.

Keywords

KBA , sf passwords , LOD-SF-PLT , Foundational Capabilities & Tools , How To

Product

SAP SuccessFactors HCM Core all versions