SAP Knowledge Base Article - Public

2086635 - Calibration - Email Notifications

Symptom

  • Calibration Notifications
  • Notify Calibration Participants to Submit Ratings  
  • Notify Calibration Participants of Session Finalization  
  • Notify Calibration Participants of Auto-Routed Forms  
  • Notify Calibration Participants of Session Activation
  • Notify Calibration Rating Changes during Session Finalization

 

Environment

  • Calibration

Resolution

You have the option to specify which Calibration email notifications you want to use. To do so, make your selections from the E-Mail Notification Templates Settings page. (CAL-656)

Amin Tools > System Properties > E-Mail Notification Templates Settings

The following are calibration email templates that are not configurable by the client via Admin

  • Notify Calibration Participants to Submit Ratings  
  • Notify Calibration Participants of Session Finalization  
  • Notify Calibration Participants of Auto-Routed Forms  
  • Notify Calibration Participants of Session Activation 
  • Notify Calibration Rating Changes during Session Finalization (CAL-2755)

  Email Details Notify Calibration Participants to Submit Ratings

Subject: Please submit your calibration ratings
Body: Please submit ratings for your direct reports for the SESSION NAME session.SIGNATURE

Purpose: Form has yet to be routed to the proper step in the route map. Session is in Setup mode, Admin sees email button when trying to validate the session. If they click on the button, this email template pops up in a new window and you can modify the To/Subject/Body of the email. Option to opt out of email within that window.

 

Notify Calibration Participants of Session Finalization

Subject: SESSION NAME Calibration Session Finalized
Body: The SESSION NAME calibration session has been finalized and approved.SIGNATURE

Purpose: Facilitator/Owner clicks on the button to finalize session. This email is sent automatically to all Participants. Option to opt out of email within that window.

 

Notify Calibration Participants of Auto-Routed Forms

Subject: SESSION NAME Calibration Forms have been Automatically Routed
Body: The SESSION NAME calibration session has automatically routed forms for some of your direct reports.SIGNATURE

Purpose: Form has yet to be routed to the proper step in the route map. Only used if Auto Route forms is enabled. Session is in Setup mode, Admin sees auto route button when trying to validate the session. If they click on the button, the form will be skipped ahead into the proper step of the route map. This email template pops up in a new window and you can modify the To/Subject/Body of the email. Option to opt out of email within that window.

 

Notify Calibration Participants of Session Activation

Subject: SESSION NAME Calibration Session Activated
Body: The SESSION NAME calibration session has been activated.SIGNATURE

Purpose: Admin validates session, all forms pass validation. Admin can now see the button to Activate session. If they click on the button, this email template pops up in a new window and you can modify the To/Subject/Body of the email. Option to opt out of email within window.

 

Notify Calibration Rating Changes during Session Finalization

Subject: Rating changes for SESSION NAME
Body: The SESSION NAME calibration session has been finalized and here are rating changes of your direct reports.

Subject Name    Rating Type    Old Value      New Values
If you have any question about this, please contact facilitator FACILIATOR NAME with FACILIATOR EMAIL.
SIGNATURE

Purpose: After a session is finalized, this email notification will be sent out to the direct manager of the subject  if there is a rating changes in the calibration session. Currently, if there has been no rating changes, the email will not show any values under Subject Name    Rating Type    Old Value    New Values. There is an enhancement targeted for the b1808 release that will include the message "There is no rating change in your direct report", instead of being blank. (CAL-5205)

Keywords

Calibration, Email, Notifications , KBA , sf email notifications , LOD-SF-PM-CAL , PM-Calibration Issues Specific to PM Forms , Problem

Product

SAP SuccessFactors HCM Core all versions