2079434 - Field Level Permissions Ignored During New Hire/Rehire Process in Employee Central

• This KB article gives an explanation of why an Admin can see fields he/she would not normally expect to in the Add New Employee wizard
• Why can an admin who has access to Admin Tools > Add New Employee & Rehire Inactive Employees, but is not system permissioned to see or edit certain fields, see and edit these fields in the Add New & Rehire Employee Wizard?

SAP SuccessFactors Employee Central

This is expected system functionality at the current time

• Global field settings (set in xml configuration) for View or Edit apply here only and RBP itself is ignored
• Existing RBP permissions are not applicable to New Hire & Rehire since the employee's data is not yet confirmed in the system, including the relationship data, thus the role relationship RBP needs is not fully formed at this early step

Example: Hidden fields to an Admin user that are normally only propagated in the background when field values or set, or fields the Admin should not set such as Mobile phone number which should be set later by the Employee, are both visible and editable

• One option is to set a field as globally View Only, thus it is then read only rather than Editable during the (re)hiring process

Note: This will make the field View Only throughout the system UI to everyone. Individual Role Based Permissions that would appear to allow Edit of this field elsewhere in the UI will not take effect

• To control field Required Status and Visibility to be able to hide fields in New Hire wizard as well as change the Required status of fields, can be performed using Business Rules
• Workflow approval pages don't support RBP that are triggered from the Add new hire wizard or the rehire wizard
• The above is applicable for the Manage Pending Hires UI for Hire and Rehire scenarios excluding Internal Hire scenarios

In Addition: For information on how field level permissions can be configured using MDF Rules Engine to Hide fields in ONLY the Add New Employee wizard see KB article 2080655

KB article 2080655 - How to hide fields in the Add New Employee wizard in Employee Central

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SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM Suite all versions