SAP Knowledge Base Article - Public

2079418 - Position Management - Employee Central


  • This provides a high level overview of the position management module in Employee Central.
  • What is the Position Management functionality available in Employee Central.


  • Employee Central.


Position Management functionality is now available for creating, maintaining, staffing, and activating positions in Admin Tools and for displaying a position hierarchy, which can be different to the reporting line structure.


The main characteristics of Position Management are:

  • If position management is enabled, you still do not need to assign employees to a position.
  • You can assign any number of employees to one position (“mass positions”).
  • Unless wanted, managers do not maintain positions, nor relate any workforce administration to positions.
  • Position Management is based on one central position object. This object will be shared in SF Business Execution Suite. Integration to Succession Management is available from the start.
  • Positions share organizational and job fields with the job information of employees. The position fields represent the target state of the organization; job information represents the actual state.
  • Using position management is optional.


Considerations and Options when using Position Management:

  • Define a Hierarchy.
  • Determine who will have permission to manage this feature:
    • Controlled via RBP.
  • Determine which position fields will be searchable when the system looks for a position.
  • Define what fields the system will look for when auto assigning a position.
  • Determine filed labels and visibility.
  • Determine the labels for your fields and who should be able to see them. Permissions controlled via RBP.
  • Determine rules to automatically fill job information fields.
  • Determine what fields/values will be auto populated when a new job is created.
  • Define default values for applicable fields when a new job is created
  • Define the default values for fields when a new job is created.
  • Define workflow approval.
  • Define the workflow approval process.
  • Can setup mass incumbent.
  • You can specify whether a position is for one or multiple candidates.
  • Can setup position control.
  • This will limit the jobs available to an employee based on their FTE value.
  • Can define stable headcount.
  • This allows an employee to move positions and have the vacated job counted or not counted in regards to total headcount for that organization.
  • Determine preferred synchronization(s).
  • Determine what fields should be synchronized to the employee profile.
  • Determine if Position Reclassification or position transfer will be required.
  • Reclassification or transfer causes the system to.
  • Define Synchronization of Common Position and Job Info fields for position reclassification.
  • Define Sync Position to JobInfo.
  • Define Sync of JobInfo to Position.
  • Define rules for employee changes.


The implementation of Position Management requires a Professional Services engagement. Please contact your local sales representative if you would like more information.The below adds the related articles.


KBA , sf employee central , LOD-SF-EC , Employee Central , How To


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