SAP Knowledge Base Article - Public

2076089 - Legal Scan - Performance Management

Symptom

  • This Article describes what is Legal Scan and how to maintain the Legal Scan library.
  • Also discusses the Disable Legal Scan On Route Option.
  • How to enable or diable Legal Scan.
  • How to add Legal Scan Library Keywords.
  • Deleting Legan Scan Library Keywords.

 "Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

Environment

Performance Management

 

Resolution

     

How does Legal Scan work?

  • The Legal Scan is a list of words and phrases that the user is expected to review and update if they are not appropriate.  It includes suggestions on what to avoid and how to reword. 
  • The Legal Scan works off exact match so include all variations of a word or phrase. 
  • Legal Scan doesn't replace the flagged words; it only alerts your users to alternatives. Users can choose to change the existing text based on the suggestions.
  • Available only if your company is using the Legal Scan tool. To use Legal Scan in the Performance form, enable Legal Scan option from Admin Center > Form Templates Settings
  • Allows the user to perform legal scan of the entire form.
  • When you select this option, your users will see the Legal Scan button  1.jpg
     on the toolbar, and can use this feature to check for misspellings in individual comment sections only, or on the entire form.
  • This change applies to existing forms as well as newly created forms.

 

Example:

  • egotist
  • egotistical
  • egotists

Keep the straight quotes and underlines.  They will be replaced by the word that needs to be reviewed.

 

Example:

  • "Are you describing a personality trait?
  • Words describing personality traits such as "_", "warm", or "calm" should be avoided.  Focus on describing employee behavior in specific situations."

5.png

6.png

Enable or Disable Legal Scan

  1. Click Admin Tools
  2. Click Performance Management
  3. Goto Company Processes & Cycles section
  4. Click Performance Management
  5. Click Manage Templates
  6. Click on the template name you want to remove Legal Scan
  7. Click General Settings
  8. Click Advanced Settings
  9. Uncheck Enable Legal Scan
  10. Click Update Form Template

 

Disable Legal Scan On Route

Go to Admin Tools and open your form template advanced settings > Check Disable Legal Scan On Route

 

Disable Legal Scan On Route

If full form Legal Scan is enabled in provisioning a user will receive the popup for Legal Scan on route. Enabling this feature will disable Legal Scan on route for the specific template.

Change timing

Immediate, including existing forms.

Applies to

PM  360  Comp’   PM Note  Succession JobReq  IJR

 

 

Adding Legal Scan Library Keywords

  • In Admin Center search for Legal Scan Library. You can use this page to add and modify Legal Scan library.
  • PerformanceManager provides you with a basic Legal Scan library that contains common controversial terms. You can use the library as-is, or you can add other terms that your company deems controversial. You can add terms one at a time directly in Legal Scan library.

Legal Scan Library.PNG

 

Legal Scan Library Import

You can add terms one at a time directly in Legal Scan library. Or, if you have multiple terms, you can create a single flat file that contains all the terms, and upload the file using Legal Scan Library Import.

When creating a Legal Scan import file:

  • File must be saved in CSV format
  • First column contains the keywords.  Keywords must be in lowercase.
  • Second column contains the Suggestion text.

7.png

If creating translations for each language, create a separate file for each language

 

 To import new keywords to Legal Scan Library:

  1. Go to “Admin Tools” > “Company Settings” > “Legal Scan Library Import”.
  2. Select Legal Scan library import file. File must be in CSV format.
  3. Select the Locale.
  4. Click “Import”.

8.png

 

 

Deleting Legal Scan Library Keywords

 

Currently we have no way to remove existing Legal Scan keywords from Admin Tools.  It has to be done at the database level directly.

To remove previously added keywords from Legal Scan library please create a request to Product Support.

 

Keywords

Legal Scan, Delete Legal Scan Keywords, Add Legal Scan Keywords , KBA , LOD-SF-PM-FRM , Forms & Templates , How To

Product

SAP SuccessFactors HCM Core all versions