1995755 - Expense Date is Not With In Expense Report Time Frame.

SAP Knowledge Base Article - Public

1995755 - Expense Date is Not With In Expense Report Time Frame.

Symptom

You are claiming your expenses and you have added an Expense Type which is not in between the Start and End dates and the system shows a warning message
Expense Date MM.DD.YY is not within Expense Report Time frame.

This document gives you an explanation on why Cloud for Travel allows user to add Expenses to an Expense Report which is not in the Expense Report Time frame.

Reproducing the Issue

  1. Login as a User/Traveler.
  2. Go to the Travel and Expenses Work center.
  3. Go to Travel and Expenses view.
  4. Claim Travel Expenses.
  5. Enter the Purpose,Start and End Dates.
  6. Click on Save and Open.
  7. Choose Add Expenses and Add an Expense with Expense Date
    which is not in Expense Report Time frame.

Cause

Traveler has Expenses for a Trip which will take place in the future.

For E.g.,If the Traveler has already paid hotel bill, the Expense Date (not the Start or End Date!)will be in the past or today.

The system sends warnings if an Expense Date is not within the Start and End Date of a Trip.

Cloud for Travel sends a warning and not an error message in this case as there are customers with processes where the Expense Date in the future is needed.

Resolution

System behaves as designed.

Keywords

KBA , SRD-FIN-AU , Auditor Workcenter , How To

Product

SAP Cloud for Travel and Expense 1402 ; SAP Cloud for Travel and Expense 1405 ; SAP Cloud for Travel and Expense 1408 ; SAP Cloud for Travel and Expense 1411 ; SAP Cloud for Travel and Expense 1502 ; SAP Cloud for Travel and Expense 1505 ; SAP Cloud for Travel and Expense 1508 ; SAP Cloud for Travel and Expense 1511