SAP Knowledge Base Article - Public

1973538 - Purchase Order Created and Sent Automatically Upon Selecting Award Against a Winning Quote/Bid

Symptom

You have selected Create purchase order manually against product category XYZ in the fine-tuning activity Automatic Creation of Purchase Orders.

Later you have created a Request for Quotation for a Product category XYZ and received quote/bid from supplier.

However when you select Award against a winning Quote/Bid, Purchase Order is created automatically with status Sent or Not Yet Acknowledged or In Approval.

Reproducing the Issue

  1. Go to Sourcing and Contracting work center.
  2. Select Requests for Quotation view.
  3. Select Published RFQ ID XX and choose Compare Quotes button.
  4. Choose Award button against the winning Quote/Bid.

Cause

This fine-tuning activity Automatic Creation of Purchase Orders allows your buyer whether a purchase order is created automatically or manually from a purchase request.

This setting doesn't apply for Request for Quotation.

Resolution

This is the standard system behaviour.

Keywords

KBA , AP-PCP , Purchasing Contract Processing , How To

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1308 ; SAP Business ByDesign 1311 ; SAP Business ByDesign 1402 ; SAP Business ByDesign 1405 ; SAP Business ByDesign 1702 ; SAP Business ByDesign 1711