You have selected Create purchase order manually against product category XYZ in the fine-tuning activity Automatic Creation of Purchase Orders.
Later you have created a Request for Quotation for a Product category XYZ and received quote/bid from supplier.
However when you select Award against a winning Quote/Bid, Purchase Order is created automatically with status Sent or Not Yet Acknowledged or In Approval.
Reproducing the Issue
- Go to Sourcing and Contracting work center.
- Select Requests for Quotation view.
- Select Published RFQ ID XX and choose Compare Quotes button.
- Choose Award button against the winning Quote/Bid.
This fine-tuning activity Automatic Creation of Purchase Orders allows your buyer whether a purchase order is created automatically or manually from a purchase request.
This setting doesn't apply for Request for Quotation.
This is the standard system behaviour.
KBA , AP-PCP , Purchasing Contract Processing , How To