1972258 - You cannot Post Invoices with error "Warning Only Accountants Responsible (such as [User ID] ([User name])) can Post The Document"

SAP Knowledge Base Article - Public

1972258 - You cannot Post Invoices with error "Warning Only Accountants Responsible (such as [User ID] ([User name])) can Post The Document"

Symptom

You have the correct access rights but still are unable to post invoices for some of the buying companies setup in the system.

You get the error message : "Warning Only Accountants Responsible (such as [User ID] ([User name])) can Post The Document" When Posting Supplier Invoices.

There is also a work distribution rule maintained for the Org Unit you belong to under Organizational Management / Work Distribution/Organizational Work Distribution / Supplier Invoicing.

Reproducing the Issue

  1. Go to the Supplier Invoicing work center.
  2. Go to the Invoices and Credit Memos view.
  3. Select Show All Documents and then the Go button.
  4. Select the relevant invoice.
  5. Select the Edit button.
  6. Select the Post button.
  7. Note that the aforementioned warning message appears at the bottom of the screen.

Cause

There is no default "Employee Responsible for Supplier Invoices" maintained in the Employee Work Distribution.

As a result, the responsibility goes to an employee of the org unit.

If you are not the manager of the invoicing unit or even assigned to this org unit you won't be able to post invoices.

Resolution

To allow you to post, you must be assigned to the supplier invoicing org unit of the invoicing document.

or you must be defined as employee responsible for this org unit using the work category : Employee Responsible for Supplier Invoices under the Employee Work Distribution.

Another option would be if you were populated as an additional accountant for this invoicing unit under the Additional Accountant work category under the Employee Work Distribution.

Keywords

KBA , SRD-CC , Cross Components , How To

Product

SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1702 ; SAP Business ByDesign 1711