1968335 - Cannot Approve Purchase Order of Another Employee with Purchase order approval not possible Error

SAP Knowledge Base Article - Public

1968335 - Cannot Approve Purchase Order of Another Employee with Purchase order approval not possible Error

Symptom

You cannot approve a purchase order due to the error: Purchase order approval not possible.
It is not possible to approve your own purchase orders as per the current Business Configuration settings. However you are not the creator of the purchase order, hence you should be able to approve it.

Environment

SAP Business ByDesign, all versions.

Reproducing the Issue

  1. Go to the work center Managing My Area.
  2. Go to the view Work.
  3. Select Show Open Tasks.
  4. Mark the approval task and choose Approve.

You get the error Purchase order approval not possible.

Cause

You have been entered as Buyer Responsible in the General tab of the Purchase Order or as Requester in the Items tab. These fields are taken into considerations during the approval compliance checks of the document.

Resolution

Another employee has to approve the Purchase Order. If required, the approval task can manually be assigned to a relevant employee. To do so, you can:

  1. Go to the work center Application and User Management.
  2. Go to the view Business Task Management.
  3. Find the task and mark it.
  4. Select Actions - Assign Item and enter the name of another user to set them as approver.

That user will find the approval task under the Approvals view of the Managing my Area work center.

See Also

KBA 2608860 - Purchase order approval not possible Error Upon Approval.

Keywords

Purchase, Order, Approval, Error , KBA , po , requestor , purchase order , approval , SRD-CC , Cross Components , How To

Product

SAP Business ByDesign all versions