1957706 - Employee is not allowed to submit expenses on a certain period

SAP Knowledge Base Article - Public

1957706 - Employee is not allowed to submit expenses on a certain period

Symptom

The employee creates a Expense Report for a certain period and when he tries to submit or save, appears the error message:

Current expense arrangement does not allow expense reports with date dd.mm.yyyy.

Reproducing the Issue

  1. Go to Travel & Expenses work center
  2. Go to Travel & Expenses view
  3. Click to create an Expense Report (Trip Based or Non-Travel Related)
  4. Put all the relevent data
  5. Click in Submit or Save

The error message appears.

Cause

  1. Go to Cockpit WoC
  2. Click in Active Users link under Master Data Replication -> Display
  3. Search for the employee ID or name
  4. Click in View
  5. Go to Assignments tab

If you don't have access to this work center follow the steps:

  1. Go to Admin WoC
  2. Go to Day-To-Day Tasks view
  3. Click in Employee and User Details link
  4. Search for the employee ID or name
  5. Click in View
  6. Go to Assignments tab

Check the data under the boxes Cost Center Assignment and Expense Arrangement Assignment. If the validity period does not match to the one that the employee is trying to create the Expense Report, this employeehe need to be validated by the HR area to see which is his employment validity period.

Resolution

Please contact the administrator of the system, in order to check why the validity period of the employee is not between the date that he trying to create his expense report. If any of the two boxes (Cost Center Assignment or Expense Arrangement Assignment) are blank or does not have the correct period, it is needed to do the replication of the employee again with the correct data.

Keywords

KBA , SRD-FIN-AU , Auditor Workcenter , How To

Product

SAP Cloud for Travel and Expense 1311 ; SAP Cloud for Travel and Expense 1402