SAP Knowledge Base Article - Public

1919195 - Open Tasks in Supplier Invoice: Cancel Invoice if Required; Preceding Purchasing Document Changed or Blocked

Symptom

You find the following task in your work inbox in the work center Supplier Invoicing: Cancel Invoice if Required; Preceding Purchasing Document Changed or Blocked.
From the description of the task, you are unsure what caused the creation of the tasks and what needs to be done.
In the Help, you have this article: Task - Cancel Invoice if Required; Preceding Purchase Document Changed or Blocked. It tells to cancel/create an invoice/credit memo which is not desired or to complete the task manually.

Reproducing the Issue

  1. Go to the work center Supplier Invoicing.
  2. Go to the view Work.
  3. Choose Show: Open Tasks.
  4. You find tasks with subject: Cancel Invoice if Required; Preceding Purchasing Document Changed or Blocked.

Cause

You canceled or modified goods receipt(s) that was/were matched against the invoice at the time of posting the invoice.

Resolution

You should open to the invoice and navigate to the sub-tab Cost Distribution for the Items. Check that the desired deliveries are matched against an invoice item. If you click the button Edit Cost Distribution, you have the chance to amend the referenced deliveries. For example you can match the invoice explicitly against a new delivery that replaces a canceled delivery. If you save changes there, another version of the invoice will be sent out to Accounting. You can verify this in the work center General Ledger, view Closing Cockpit -> Source Documents. Another version of the invoice will be listed.
If the new goods receipts references are correct in the invoice, you can select Actions -> Complete for the task. The task will then disappear from the work inbox.

Keywords

KBA , SRD-CC , Cross Components , How To

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1305 ; SAP Business ByDesign 1308 ; SAP Business ByDesign 1311 ; SAP Business ByDesign 1711