SAP Knowledge Base Article - Public

1886136 - Cannot Post Goods and Services Receipt. Error: "Posting not possible; referenced purchase order XYZ in approval"

Symptom

You cannot post existing Goods and Services Receipt (GSR) due to an error: Posting not possible; referenced purchase order XYZ in approval.
As well, you cannot create a new Goods and Services Receipt for a Purchase Order. The Purchase Order is not listed in the work center Goods and Services Receipts, in the view Purchase Orders to Be Delivered: Outstanding Purchase Orders.

Also you cannot perform any Time Recording via the Time Sheet. Reason is that a time confirmation creates a GSR, which in turn is not allowed.

Reproducing the Issue

  1. Go to the work center Goods and Services Receipts.
  2. Go to the view Receipts and Returns.
  3. Find the relevant receipt and chosose Edit.
  4. Choose Post.
  5. You get the error: Posting not possible; referenced purchase order XYZ in approval.

Cause

The purchase order has initially been sent out to the supplier (after approval or not) and goods and services receipts could be created. Afterward changes have been done on the order (Quantity, Price, Cost Assignment, Delivery Address, etc...) so that the order has been forwarded for approval (or re-approval).

Resolution

You need to wait for the Purchase Order to be approved before proceeding with the delivery.

See Also

Note that Goods Receipts can still be created via B2B even though the purchase order status has been set to In Approval.

Keywords

KBA , AP-PCP , Purchasing Contract Processing , How To

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1305 ; SAP Business ByDesign 1308 ; SAP Business ByDesign 1311 ; SAP Business ByDesign 1402 ; SAP Business ByDesign 1405 ; SAP Business ByDesign 1711