1845478 - You are not Able to Release a Customer Invoice, an Error Message Occurs:"Save not possible,document numbering rule missing for"

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1845478 - You are not Able to Release a Customer Invoice, an Error Message Occurs:"Save not possible,document numbering rule missing for"

Symptom

You receive an error message while releasing a Customer Invoice stating: Save not possible,document numbering rule missing for.

Even though you have defined a document numbering rule in the Numbering Formats for Legal ID in the Document Numbering formats for customer invoicing fine tuning activity.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Customer Invoicing work center.
  2. Go to the Invoice Requests view.
  3. Select invoice request XYZ (XYZ represents name of the Invoice Request).
  4. Choose the Invoice button and Release the document as an invoice. 

The following error message appears: Save not possible; document numbering rule missing for

However you have defined as follows:

  1. Go to the Business Configuration work center.
  2. Go to the Implementation Projects view,
  3. Select the relevant project.
  4. Select the Open Activity List button.
  5. Go to the Fine-Tuning and find Document Numbering formats for customer invoicing.
  6. Open the activity Document Numbering formats for customer invoicing.
  7. Select Define numbering formats for Legal ID.

A rule has been defined for the respective Company ID, Tax Country and the Document Type Invoice. You expect that this rule will be determined by the system when releasing the invoice.

Cause

A prerequisite to Define numbering formats for Legal ID is that first the Document Numbering Formats for Customer Invoicing needs to be defined for the same company and tax country.

The number defined for the Legal ID appears in the customer invoice in a separate field called GUI Number. You can also make this field visible in the Invoice Documents OWL (Object Work List) via the Personalization.

The invoice document number will be the number as per rule defined in the Document Numbering Formats for Customer Invoicing (for the respective company, tax country etc. ) and the numbering defined in the Define numbering formats for Legal ID will be displayed separately in the field GUI Number in the General tab of the invoice.

Resolution

This is the correct system behaviour. You need to also define the Document Numbering Formats for the respective country as follow:

  1. Go to the Business Configuration work center.
  2. Go to the Implementation Projects view,
  3. Select the relevant project.
  4. Select the Open Activity List button.
  5. Go to the Fine-Tuning and find Document Numbering formats for customer invoicing.
  6. Open the activity Document Numbering formats for customer invoicing.
  7. A particular link to maintain numbering rules for a specific country,in this case,you should select Define Document Numbering Formats for Other Countries.
  8. Maintain rules by filling up all the desired mandatory values,such as:Company ID,Tax Country,Document Type,Prefix Value.
  9. Save the activity.

Keywords

Numbering, tax country, Customer Invoice, Document Numbering , KBA , AP-RC-BCT , Business Config. Tools (SAP Business ByDesign , How To

Product

SAP Business ByDesign all versions