1755213 - Supplier Invoice Fetches Goods and Services Receipts with Service Period Later than Invoice Date

SAP Knowledge Base Article - Public

1755213 - Supplier Invoice Fetches Goods and Services Receipts with Service Period Later than Invoice Date

Symptom

You create a supplier invoice for a service item with a particular Invoice Date. You notice that the invoice contains references to Goods Receipts with a service period later than the Invoice Date. You only want to invoice goods and services confirmations up to the invoice date. You expect the system to only fetch the Goods Receipts with a service period up to the Invoice Date.

Reproducing the Issue

  1. Go to the Supplier Invoicing work center.
  2. Go to the Invoices and Credit Memos view.
  3. Select the relevant invoice and choose Edit.
  4. In the General tab, under the section General Information, you can find the Invoice Date.
  5. Go to the Document Flow tab.
  6. You can find the referenced Services Receipt IDs.
  7. Open a particular Receipt from there.
  8. Go to the Items tab and then the Delivery sub-tab.
  9. Under the section Service Period, you notice that the Period is later than the Invoice Date.

Cause

This is the desired behavior. The invoice will fetch all the valid goods receipts corresponding to the service item in order to match the invoice quantity. This is regardless of the service period for the Goods Receipts.

You can remove manually a Goods Receipt (see below). However it could lead to an exception of quantity variance between the invoiced quantity and the delivered quantity. Afterward the exception for quantity variance could be accepted and approved.

Resolution

  1. Go to the Supplier Invoicing work center.
  2. Go to the Invoices and Credit Memos view.
  3. Select the relevant invoice and choose Edit.
  4. Go to the Items tab and then the Cost Distribution sub-tab.
  5. Under Cost Distribution Details, you can adjust a quantity to 0 for a particular goods receipt.
  6. Choose Save.
  7. Go to the Document Flow tab and choose Refresh.
  8. You notice that the Goods Receipt is gone.

To accept a possible exception of missing goods receipt, proceed as follows:

  1. Go to the tab Exceptions.
  2. Mark the exception of type Quantity Variance.
  3. Choose Accept.

 

Keywords

KBA , gsa , account , assignment , gsr , purchase order , AP-SIP , Supplier Invoice Processing , How To

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1302 ; SAP Business ByDesign 1305 ; SAP Business ByDesign 1308 ; SAP Business ByDesign 1311 ; SAP Business ByDesign 1402 ; SAP Business ByDesign 1405 ; SAP Business ByDesign 1711 ; SAP Business ByDesign feature pack 3.0 ; SAP Business ByDesign feature pack 3.5 ; SAP Business ByDesign feature pack 4.0