1749251 - Cannot Disable Account Determination Group of General Expenses

SAP Knowledge Base Article - Public

1749251 - Cannot Disable Account Determination Group of General Expenses

Symptom

You try to disable an account determination group of General Expenses, but the system keeps giving you error messages:

Value XYZ in setting Account Determination Group for Reimbursement Rate must also be entered in setting G/L Accnt Det.Group for Expense Report
Value XYZ in setting Costs: General Expenses must also be entered in Differences must also be entered in setting G/L Accnt Det.Group for Cost Accounting

as well as the following notification:

Change the Setting in the 'Account Payable' screen of the 'Template for Chart of Accounts' activity
Change the Setting in the 'Edit Account Determination Groups' screen of the 'Per Diem Rates for Meals – China' activity

Reproducing the Issue

  1. Go to Business Configuration work center.
  2. Go to Implementation Projects view.
  3. Select the project and perform the action Open Activity List.
  4. Navigate to Fine tune and select the activity Charts of Accounts, Financial Reporting Structures, Account Determination.
  5. Select the activity Costs under Account Determination.
  6. Delete the entries for account determination group XYZ under the tab General Expenses.
  7. Perform the action Save and Close.
  8. Select the activity Edit Account Determination Groups.
  9. Navigate to Costs.
  10. Select the group Groups for General Expenses.
  11. Select the Group ID XYZ and perform the action Delete.
  12. Perform the action Save.

You then get the error message:

Value XYZ in setting Account Determination Group for Reimbursement Rate must also be entered in setting G/L Accnt Det.Group for Expense Report
Value XYZ in setting Costs: General Expenses must also be entered in Differences must also be entered in setting G/L Accnt Det.Group for Cost Accounting

as well as the following notification:

Change the Setting in the 'Account Payable' screen of the 'Template for Chart of Accounts' activity
Change the Setting in the 'Edit Account Determination Groups' screen of the 'Per Diem Rates for Meals – China' activity

Resolution

In order to delete the Account Determination Group of General Expenses, you have to delete all its references first:

  1. First of all, check the Fine-Tune activity Expense Reporting –China.
    1. Go to Business Configuration work center.
    2. Go to Implementation Projects view.
    3. Select the project and perform the action Open Activity List.
    4. Navigate to Fine-Tune and select the activity Expense Reporting –China.
    5. Choose Edit receipt types.
    6. Check if this account determination group XYZ is used in the Account Determination tab of any receipt type, if yes, delete it.  
  2. Second of all, check the Fine-Tune activity Per Diem Rates for Meals – China
    1. Choose Edit account determination groups.
    2. Check Assignment of Account Determination Group for Reimbursement Rate Types.
    3. If the account determination group XYZ is displayed under Expense Account, delete it or change it to another account determination group.
  3. Then check the account determination for costs subledger.
    1. Open Fine-tune activity Charts of Accounts, Financial Reporting Structures, Account Determination.
    2. Select the activity Costs under Account Determination.
    3. Delete the entries for account determination group XYZ under the tab General Expenses.

When all the references are deleted, you should be able to disable this account determination group.

 

 

Keywords

KBA , group of general expenses , disable account determination group , delete account determination group , AP-RC-BCT , Business Config. Tools (SAP Business ByDesign , How To

Product

SAP Business ByDesign all versions