SAP Knowledge Base Article - Public

1701712 - Manually Finished Purchase Order Line Items Still Appear in Purchase Order Tracking Report as Not Delivered or Partially Delivered (Delivery Status)

Symptom

You have manually finished the delivery of line items in a purchase order. For these items, the Delivery Status shows as Manually Finished on the PO. However in the report Purchase Order Tracking, the Delivery Status shows as Not Delivered or Partially Delivered.

Reproducing the Issue

  1. Go to the Purchase Requests and Orders work center.
  2. Go to the Reports view.
  3. Mark the report Purchase Order Tracking and select View With -> Web Browser.
  4. Choose Go.
  5. The Delivery Status for the manually finished PO items show as Not Delivered or Partially Delivered.

Cause

The functionality works as designed. On the Purchase Order UI, the Delivery Status is calculated during runtime using the two status Delivery Status and Delivery Processing Status. So the Delivery Status on UI is a combination of these 2 status.

Below are the rules for calculating the Delivery Status on the UI:

Delivery Status / Delivery Processing / Status Delivery Status (UI)

Not Delivered  / Not Started  / Not Delivered
Not Delivered  / Finished  / Manually Finished
Partially Delivered / In Process  / Partially Delivered
Partially Delivered / Finished Manually / Finished
Delivered  / Finished  / Completely Delivered

In the Purchase Order Tracking Report only the Delivery Status and the Delivery Processing Status (that are stored on the database) are available. The, at runtime, calculated Delivery Status on PO UI is not part of the PO Tracking Report.

Resolution

In the report, you can add the Delivery Processing Status characteristic in addition to the Delivery Status. Then you can filter on Delivery Processing Status and Delivery Status.

  1. Go to the Purchase Requests and Orders work center.
  2. Go to the Reports view.
  3. Mark the report Purchase Order Tracking and select View With -> Web Browser.
  4. Choose Add Fields.
  5. Expand the Dimension Status.
  6. For Delivery Processing Status, select the checkbox Display in Report.
  7. Choose OK.
  8. Filter for the Delivery Processing Status: Not Started and In Process (exclude Finished).
  9. Choose OK and then Go.

Keywords

KBA , AP-PRP , Purchase Request Processing , How To

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1302 ; SAP Business ByDesign 1305 ; SAP Business ByDesign 1308 ; SAP Business ByDesign 1311 ; SAP Business ByDesign 1402 ; SAP Business ByDesign 1405 ; SAP Business ByDesign 1508 ; SAP Business ByDesign 1602 ; SAP Business ByDesign 1711 ; SAP Business ByDesign feature pack 3.0 ; SAP Business ByDesign feature pack 3.5 ; SAP Business ByDesign feature pack 4.0