1681312 - Supplier Invoice Cancellation Cannot be Posted Due to Error Message: Asset XYZ val. view XXX: Acquisition cost negative

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1681312 - Supplier Invoice Cancellation Cannot be Posted Due to Error Message: Asset XYZ val. view XXX: Acquisition cost negative

Symptom

You try to cancel a supplier invoice ABC, but the supplier invoice cancelation document DEF is not successfully posted, and the system gives an error message: Asset XYZ val. view XXX: Acquisition cost negative; An error occurred during depreciation calculation for asset XYZ.

Reproducing the Issue

  1. In the General Ledger work center, choose the Closing Cockpit view.
  2. Select the Source Documents subview.
  3. Show Not Posted Source Documents.
  4. You can find there is a source document DEF with the Source Document Type being 127 - Supplier Invoice.
  5. Choose View Business Transaction
  6. You can see the Reversal Document field is set as Yes, and the error message is : Asset XYZ val. view XXX: Acquisition cost negative; An error occurred during depreciation calculation for asset XYZ.

Cause

When the supplier invoice ABC is posted, a fixed asset XYZ is created. Before you cancel the supplier invoice ABC, a manual posting of acquisition cost of fixed asset XYZ is posted, which sets the acquisition cost of fixed asset XYZ to zero. So when you try to cancel the supplier invoice ABC, the system gives you an error message. It's thus not possible to cancel the original supplier invoice.

Resolution

In order to cancel the supplier invoice ABC, any manual postings to the related fixed asset XYZ after the initial acquisition should be reversed first:

  1. Go to the Fixed Assets work center, and choose the Fixed Assets view.
  2. Select the fixed asset XYZ and then Edit it.
  3. Go to the Values tab, and then select the Journal tab.
  4. Open the journal entry voucher of the manual posting of acquisition cost, and then Edit it.
  5. Reverse it.
  6. Go back the the General Ledger work center, choose the Closing Cockpit view.
  7. Select the Source Documents subview.
  8. Show Not Posted Source Documents.
  9. Select the source document DEF, and choose View Business Transaction.
  10. Choose Post, if the posting period is still open. But you may also choose Post to Another Period if account period is already closed.

The supplier invoice cancelation document DEF should be successfully posted.

Keywords

KBA , closing cockpit , acquisition cost negative , not posted source documents , cannot cancel supplier invoice , error during depreciation calculation , supplier invoice cancellation , SRD-FIN-COR , Cost & Revenue , How To

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1302 ; SAP Business ByDesign 1305 ; SAP Business ByDesign 1308 ; SAP Business ByDesign 1311 ; SAP Business ByDesign 1402 ; SAP Business ByDesign feature pack 2.6 ; SAP Business ByDesign feature pack 3.0 ; SAP Business ByDesign feature pack 3.5 ; SAP Business ByDesign feature pack 4.0