SAP Knowledge Base Article - Public

1670755 - Cancelation of a Goods and Services Receipt refering to a Fixed Asset Cannot be Posted

Symptom

You want to cancel a goods and services receipt referring to a fixed asset in a different fiscal year year than the initial goods and services receipt has been posted in.

However the cancelation cannot be posted to accounting, and An error message is shown on the business transaction of source document in the General Ledger - Closing Cockpit view:
An error occurred during the calculation of the depreciation of fixed asset XXX.  

Reproducing the Issue

  1. Go to the General Ledger work centre.
  2. Go to the Closing Cockpit view.
  3. Go to the Source Documents sub-view.
  4. Search for the Goods and Services Receipt Cancelation which did not post.
  5. Use the View Business Transaction button, to open the Business transaction view of the source document.

The error message is shown: An error occurred during the calculation of the depreciation of fixed asset XXX.

Cause

Pre-requisites:

  • The initial goods and services receipt refers to the individual material assigned to the fixed asset XXX.
  • The initial goods and services receipt has been posted in a previous fiscal year than the one you want to post the cancelation in.
  • The fixed asset XXX was depreciated during the fiscal year the initial goods and services receipt was posted (and eventually also the successive year(s)).

The issue lies with the fact that the cancelation is posted in a different fiscal year than the initial goods and services receipt has been posted in. As the fixed asset has been depreciated in different fiscal year the depreciation calculation engine is not able to reverse all the existing depreciation postings involved in the posting of the cancelation of the goods and services receipt.

Therefore the error message: An error occurred during the calculation of the depreciation of fixed asset XXX is triggered.

Resolution

To be able to post the cancelation of the goods and services receipt the financial situation has to be adjusted on the fixed asset level in terms of depreciation.

A write-up for an amount, equivalent to the total amount depreciated outside the fiscal year you want to post the cancelation in, has to be performed on the fixed asset XXX.

Depending on the master data of the fixed asset XXX, the write-up process has to be performed for each valuation views of the relevant set of books as there is no possibility to do a write-up for multiple valuation at once. As the amount depreciated can vary depending on valuations views, the write up amount can also vary from one valuation view to another.

  1. Go to the Fixed Asset work centre.
  2. Go to the Fixed Asset view.
  3. Select the Fixed Asset XXX and click the Edit button.
  4. Click the Manual Posting button and select the Write-up option.
  5. Enter the mandatory data especially the Depreciation Type as write-up the Valuation View (one at a time) and the write-up amount (which should be equal to the total amount depreciated outside the fiscal year you want to post the cancelation in, for the valuation view the write-up is done).
  6. Click the Post button (you may want to simulate the posting first in this case click the simulate button).
  7. Once all the write-ups for every relevant valuation views are performed you will be able to post the cancelation of the goods and services receipt in a different fiscal year than the initial posting of the goods and services receipt.

 

 

Keywords

KBA , AP-GSP , Goods and Service Acknowledgement , How To

Product

SAP Business ByDesign all versions