SAP Knowledge Base Article - Public

1658962 - How to Define Default Buyer Responsible for the Purchase Order

Symptom

You would like to define a default buyer responsible for the purchase orders. You are unsure how the person is determined in the system and you would like to know how to define the setup.

Reproducing the Issue

  1. Go to the Purchase Requests and Orders work center
  2. Go to the Purchase Orders view
  3. Select the relevant Purchase Order and select Edit
  4. Go to the field General Information
  5. You would like to define the default Buyer Responsible for Purchase Orders

Resolution

The buyer responsible is by default the employee creating the purchase order. Only if the user creating the purchase order is not assigned to an employee, the buyer responsible is defaulted. This default employee can be maintained as follows,

  1. Go to the Application and User Management work center
  2. Go to the Task Distribution view
  3. Select Employee Work Distribution sub view
  4. Select Work Category: Employee Responsible for Purchase Requests and Orders
  5. Select Edit and define the work distribution rules. For Example: Select the name as All and Assign Employee Responsible
  6. Check the consistency and Save the rules

The Purchase Requests and Orders work category enables you to define work distribution rules, according to which the system determines the employee responsible for the following purchase documents:

  1. Automatically created purchase requests
  2. Automatically and manually created purchase orders with reference to a purchase request
  3. Manually created purchase orders without reference to a purchase request that are assigned to an operational purchasing org unit and that are created by a buyer who is not assigned to this operational purchasing org unit

Note: We would like to recommend that you to define a default buyer responsible as a fallback using this work category. Otherwise automatically created purchase orders remain in status In Preparation and cannot be ordered automatically.

Keywords

KBA , default buyer responsible , AP-PRP , Purchase Request Processing , How To

Product

SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1711 ; SAP Business ByDesign 1802