1648199 - How to Post Reverse Warehouse Confirmation Without Opening the Relevant Accounting Period

SAP Knowledge Base Article - Public

1648199 - How to Post Reverse Warehouse Confirmation Without Opening the Relevant Accounting Period

Symptom

You have a Warehouse Confirmation from previous year. You want to post Reverse Confirmation for this, but system is showing error message informing, that relevant accounting period is blocked. You do not want to open the accounting period as balance of last year is already created. You want to know how to post Reverse Confirmation without opening the relevant accounting period.

Reproducing the Issue

  1. Go to the Inbound Logistics work center.
  2. Select the Monitoring and open By Warehouse Order view.
  3. Search for the warehouse order ABC.
  4. Select it and choose Edit button.
  5. In the warehouse order screen, go to the Confirmations tab.
  6. Choose Reverse Confirmation button, system shows error message: Confirmation not possible; posting on XX/YY/ZZZZ blocked by accounting.

Cause

Security Limitation.

Resolution

First you need to Set Process Control. To do so, following the below mentioned steps:

  1. Go to the General Ledger work center.
  2. Select view Master Data-->Companies. Select the relevant company.
  3. Choose Set Process control button.
  4. Choose Add Row button.
  5. Select Process Control Status as Not Blocked, Business Process Group as Goods and Service Confirmation.
  6. Entry Possible Until should be the date by which you want to do the reverse confirmation. Like if you are planning to do it today, then enter today's date.
  7. From Posting Date can be same as XX/YY/ZZZZ or the date before XX/YY/ZZZZ and To posting Date can be same as XX/YY/ZZZZ  or any day after XX/YY/ZZZZ.
  8. Finally choose Save and Close button.

Now you will be able to do reverse confirmation for warehouse order ABC. After doing so, system will give you reverse confirmation ID.

Note that it will not post into accounting yet but it will create a business task in General Ledger work center, where you need to select a new posting date for which accounting period is open. To do so, follow the below mentioned steps:

  1. Go to the General Ledger work center.
  2. Select Closing Cockpit and choose Closing-Relevant Tasks.
  3. Choose Advance button. In the Related Source Document, enter reverse confirmation ID and for Related Source Document Type select Warehouse Confirmation.
  4. Choose Go button. You will get the relevant business task.
  5. Choose Edit button.
  6. In this screen, you will see an entry for the source document i.e. reverse confirmation ID, which should be in error status.
  7. Choose View Business Transaction button.
  8. Now choose Post to Another Period button. In the field Alternate Posting Date, enter a suitable date for which accounting period is currently open.
  9. Then choose OK button. It will take you back to the task screen. Choose Refresh button.
  10. Now the document Processing Status will change from In Process to Finished.

With this, reverse confirmation will be posted into accounting with posting date selected by you.

Please note: This document is applicable for all Warehouse Confirmations and Goods and Activity Confirmations.

 

Keywords

Warehouse Confirmation, Posting Without Opening Accounting Period. , KBA , AP-IDP , Inbound Delivery Processing , How To

Product

SAP Business ByDesign all versions