SAP Knowledge Base Article - Public

1634805 - Approval for the Changed Purchase Order

Symptom

You create a Purchase order and ordered. The Net value of the Purchase Order is increased which is greater than the amount maintained in the Purchase Order Approvals fine tuning activity. you expect an Approval task for the Purchase order,but no task is generated.

Reproducing the Issue

  1. Go to the Purchase Requests and Orders work center.
  2. Select the purchase order with status sent.
  3. Select Edit button.
  4. Change Quantity, Price or Account Assignment of the line item.
  5. Select Save button and no approval triggered.

Cause

Item level approval for Purchase Orders is not in scope yet. Hence if you made any changes to the sent purchase order, it triggers only notification to the responsible user and no approval task gets created.

Resolution

In the latest version of ByDesign, we have introduced an item level approval for purchase orders. Means changes made to Quantity, Price and Account Assignment in the sent purchase order will trigger the re-approval process and creates an approval task for responsible manager. If you do not scope the item level approval, only notification will be triggered when you do changes for sent Purchase Order.

Keywords

KBA , AP-PRP , Purchase Request Processing , How To

Product

SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1711