1619384 - A G/L Account is Not Available for Selection When Directly Posting a New Incoming Check

SAP Knowledge Base Article - Public

1619384 - A G/L Account is Not Available for Selection When Directly Posting a New Incoming Check

Symptom

You try to directly post a new incoming check to a G/L account, but the desired account is not available for selection.

Reproducing the Issue

  1. Go to the Payment Management work center, and select New Incoming Check under Common Tasks.
  2. Enter the necessary information.
  3. In the Incoming Payment with field, choose Direct Posting to G/L Account.
  4. In the Account Assignment table, choose Add Row.
  5. In the drop-down list o G/L Account, try to select the G/L account XYZ.

    But the G/L account XYZ is not shown in the drop-down list.

Cause

The drop-down list of the G/L Account field is consisted with a list of account determination groups, in order to have an account determination group shown in the list, you have to set it as Used in Non-Cash Form of Payment in the fine-tune activity of Chart of Accounts, Financial Reporting Structure, Account Determination.

Because G/L account XYZ is assigned to account determination group ABC, which is not Used in Non-Cash Form of Payment, so the new incoming check cannot be posted to G/L account XYZ.

Resolution

In order to set the account determination group ABC as Used in Non-Cash Form of Payment, follow the steps below:

  1. Go to the Business Configuration work center, and choose the Overview view if your system has gone live.
  2. Select the fine-tune activity of Chart of Accounts, Financial Reporting Structure, Account Determination.
  3. Choose Edit Account Determination Groups.
  4. Select the Group Types by Ledgers of the account determination group ABC.
  5. Find the group ABC, and tick the option of Used in Non-Cash Form of Payment.
  6. Choose Save and Close.

    You should be able to select the account determination group ABC when having a direct post of a new incoming check.

Keywords

KBA , direct posting , g/l account alias , direct posting to g/l account , incoming check , #### , ##### , ######### , SRD-FIN-GL , General Ledger , How To

Product

SAP Business ByDesign all versions