1608409 - Error Message: Expense Data for period from DD/MM/YYYY to DD/MM/YYYY already exit, While Creating a new Expense Report

SAP Knowledge Base Article - Public

1608409 - Error Message: Expense Data for period from DD/MM/YYYY to DD/MM/YYYY already exit, While Creating a new Expense Report

Symptom

When you create a new Expense Report with Expense Report Type as Business Trip , system throws below error message:

Expense Data for period from DD/MM/YYYY to DD/MM/YYYY already exit

Reproducing the Issue

  1. Go to Travel and expenses work center.
  2. Select Expense Reports view. 
  3. Select New Expense report and select Expense Report Type as Business Trip .
  4. Fill in all the mandatory details.
  5. Select Next button, System throws above error message.

Cause

User already have a expense report in the status In preparation or In Approval or In Audit with Business Trip as Expense Report type.

Resolution

It is not possible to create multiple Expense Reports for the same time period if you choose Business trip as Report Type and the existing expense report have the status In preparation or In Approval or In Audit.

The user can create a new expense report,only if the status of the previous expense report is set as Released.

Keywords

KBA , SRD-CC , Cross Components , Product Enhancement

Product

SAP Business ByDesign all versions