SAP Knowledge Base Article - Public

1597417 - Purchase Order Cannot be Completed. Error: Account determination group is missing for product category

Symptom

You have an open task asking you to complete a purchase order. To get information about the missing or incorrect data, you click the Check button and get the following error message: Account determination group is missing for product category XYZ. But you are sure that you have maintained the default account determination group for the product category XYZ. You have no idea why the system still gives the error message.

Reproducing the Issue

  1. Go to the Purchase Requests and Orders work center, and choose the Purchase Orders view.
  2. Show All Purchase Orders.
  3. Select the purchase order ABC and choose Edit.
  4. Choose Check, and you can see the error message: Item x: Account determination group is missing for product category XYZ.
  5. Then go to the Business Configuration work center, and choose the Overview view.
  6. Select the fine-tune activity Default Account Determination Groups for Product Categories.
  7. Choose View.
  8. You can see that for the Product Category XYZ, the Default Account Determination Group for Services is already maintained.

Cause

If you check the Item Type of item X in the purchase order, you can see that the Item Type is Material, but in the fine-tune activity Default Account Determination Groups for Product Categories, for the product category XYZ, the maintained default account determination group is for services not for materials, this is why the system still gives the error message: Item x: Account determination group is missing for product category XYZ.

Resolution

If you want to keep the Item Type as Material in the purchase order, follow the steps below to make the right configuration:

  1. Go to the Business Configuration work center, and choose the Overview view.
  2. Select the fine-tune activity Default Account Determination Groups for Product Categories.
  3. Choose Change Immediately.
  4. Navigate to the line for the Product Category XYZ, and maintain the Default Account Determination Group for Materials.
  5. Then go to the fine-tune activity Charts of Accounts, Financial Reporting Structures, Account Determination
  6. Choose Account Determination, and then select Inventories.
  7. Under the Gains and Losses tab, maintain the G/L Account for Material Consumption.

But you can also change the Item Type to Service in order to align with the existing assignment in the fine-tune activity Default Account Determination Groups for Product Categories:

  1. Go to the Purchase Requests and Orders work center, and choose the Purchase Orders view.
  2. Show All Purchase Orders.
  3. Select the purchase order ABC and choose Edit.
  4. For item X, change the Item Type to Service.
  5. Then go to the fine-tune activity Charts of Accounts, Financial Reporting Structures, Account Determination
  6. Choose Account Determination, and then select Costs.
  7. Under the Services tab, maintain the G/L Account for Expenses for External Services.

 You should be able to successfully complete the purchase order XYZ in both ways.

Keywords

KBA , product category , account determination , complete purchase order , account determination group for material , account determination group is missing , SRD-MD-OM , Organizational Management , How To

Product

SAP BUSINESS BYDESIGN 1611 ; SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1608 ; SAP Business ByDesign 1702 ; SAP Business ByDesign 1711 ; SAP Business ByDesign feature pack 4.0