1510718 - How to Cancel or Reverse a Fixed Assets Depreciation Run.

SAP Knowledge Base Article - Public

1510718 - How to Cancel or Reverse a Fixed Assets Depreciation Run.

Symptom

How to cancel or reverse a depreciation run.

Reproducing the Issue

  1. Go the to the Fixed Assets work center.
  2. Go to the Periodic Tasks view.
  3. Go to the Depreciation sub-view.
  4. Select a Finished depreciation run in update mode and chosse the View button.

It is not possible to initiate the cancellation or the reversal of the depreciation run.

Cause

A depreciation run cannot be canceled or reversed.
This is not an issue as posting depreciations into another period of the same fiscal year doesn't influence the Profit & Loss statement report.

Resolution

It can happen, because of business reasons, that the Profit & Loss statement report has to be provided on a monthly basis rather than at the end of the fiscal year. In this case posting depreciations in relevant periods becomes a necessity. If you have posted depreciations in a wrong period you may have to reverse the postings to have an accurate monthly Profit & Loss statement report.

As stated, reversing a depreciation run is not possible by itself, however the following workaround can be used for the same effect.

  1. Step 1: Trigger a recalculation for the open periods of the fiscal year (including periods where the depreciation run was already executed). 
    Accounting impact of the recalculation:
    The recalculation will have the effect to reset / reinitialize the planned depreciation for the fixed assets for the open periods. NO POSTINGS will occur.
    This means that for the period for which the depreciation run has been performed and is correct these periods should be closed before performing the recalculation
  2. Step 2: Start again the depreciation run for the periods of which the depreciations posting are initially erroneous.
    Accounting impact of the new depreciation run:
    For the periods of which the initial depreciation run was erroneous, new depreciation postings will occur with the correct value.
    For the periods of which the initial depreciation run was correct, the initial period-relevant depreciation values posted will remain. Only the delta will be posted to accounting i.e the erroneous non-period-relevant depreciation values posted will be reverted (that is, posted with reversed sign).

    The global impact in accounting will be that the depreciation amounts will be correctly posted for all the relevant periods, and for the periods for which the depreciation postings were initially erroneous the values initially posted for depreciation in those periods will be reverted with reversed sign.

Implementation of the workaround:

Before starting the workaround, ensure that the relevant periods are still open. If necessary re-open them.

Step 1: Trigger a recalculation

  1. Go to the Fixed Assets work center.
  2. Go to the Periodic Tasks view.
  3. Go to the Depreciation sub-view.
  4. Select the New button and select the option Fixed Asset Depreciation Run
  5. In the New Depreciation Run screen, fill the relevant values for the mandatory fields Test Description, Company and set of books. In the Period/Year fields input 999 as value for the period and 9999 as value for the year (these are the values to explicitely enter in the fields).
  6. Select the Start Now button or alternatively schedule the run to be performed later.

Step 2: Start again the depreciation run

  1. Go the to the Fixed Assets work center.
  2. Go to the Periodic Tasks view.
  3. Go to the Depreciation sub-view.
  4. Click the New button and select the option Fixed Asset Depreciation Run
  5. In the New Depreciation Run screen, fill the relevant values for the mandatory fields Test Description, Company and set of books. In the Period/Year fields enter the period and year as values for which you want to start again the depreciations.

Keywords

KBA , reversal of depreciation run , AP-ODP-ODR , Outbound Delivery Request , How To

Product

SAP Business ByDesign all versions