1469447 - Fixed Asset Procurement: Can a Fixed Asset be Created Automatically from a Down Payment Request?

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1469447 - Fixed Asset Procurement: Can a Fixed Asset be Created Automatically from a Down Payment Request?


When you do a procurement of a fixed asset you have to make a down payment to acquire your fixed asset, there of you create a down payment request. The down payment request is not referring to any purchase order.

You expect from the down payment request to have the fixed asset created automatically.

Reproducing the Issue

  1. Go to the Supplier Invoicing work centre.
  2. From the Common tasks pane select the New Down Payment Request link.
  3. Input the mandatory data in the fields Buying Company, Supplier, Down Payment Request Date, Total Gross Value and  Total Tax Amount as well as the items to which the down payment request is created for.
  4. Click the Post button.

After the down payment request is posting, you expect to have the fixed asset, for which the down payment request is created for, to be created automatically and be available in the Fixed asset work centre.


Down payment process and Fixed asset procurement scenario are not related and use different business logics. Therefore, it is not possible for the system to create a fixed asset automatically from a down payment request.

In the Procurement of a Fixed Asset scenario, the automatic creation of the Fixed Asset master data is based on Goods and Services Receipts. When the goods receipt is posted, the system uses the derivation rule with the Company and Product Category to determine the relevant asset class, and creates a fixed asset with its assigned individual material. To complete the procurement process, when the the supplier invoice is posted, the Fixed asset is then capitalized with the acquisition price, with eventual adjustments being made by GR/IR run.

Alternatively, you can create and capitalize a fixed asset by posting an incoming invoice, if you have specified a Company and Product Category with the account assignment Cost Center for an invoice item, the system derives the relevant fixed asset class from the defined derivation rule and creates a new fixed asset and corresponding individual material in fixed asset accounting.

If no Cost Center is maintained as account assignment the system will not be able to derive both profit center and segment to ensure such a valid org assignment for automatically created assets. In this case , 2 Business Management Tasks will be visible in the General ledger work center, closing cockpit view, closing cockpit relevant tasks sub-view, with the respective title:

  • Segment missing; segment reporting active from DD.MM.YYYY.
  • Profit center missing; profit center accounting active from DD.MM.YYYY.

The solution is given in case document 1777676 - Supplier Invoice is Not Posted Due to Error Message: Segment missing; Proft center missing


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