SAP Knowledge Base Article - Public

1423017 - Number Ranges for Operational Purchasing Documents is close to depletion

Symptom

There are two Operational Purchasing Documents available for which number range may get exhausted.

1. Goods and Services Receipts

2. Purchase Orders

While creating a new Operational Purchasing Documents, the system generates a unique number for the Operational Purchasing Documents. It is necessary that the system should have enough unique numbers left in the existing number range to allow you to create new Operational Purchasing Documents.

Your system is running out of unique numbers for new Operational Purchasing Documents. It may happen that your system may get exhausted of the unique numbers of the existing number range. You may not be able to create any further new Operational Purchasing Documents in your system

Reproducing the Issue

1. Go to the work center 'Business configuration'.

2. Go to the view 'Fine Tuning Activity'.

3. Click on the link for the activity 'Operational Purchasing Documents'.

Here, you can see two number ranges for 'Operational Purchasing Documents'.

   Goods and Services Receipts

   Purchase Orders

Here you can see two columns 'Start Number' & 'End Number' and you will find that Number range for either Goods and Services Receipts or Purchase Orders which one is close to depletion.

Resolution

1. Go to the work center 'Business configuration'.

2. Go to the view 'Fine Tuning Activity'.

3. Click on the link for the activity 'Operational Purchasing Documents'.

Here, you can see two number ranges for 'Operational Purchasing Documents'.

   Goods and Services Receipts

   Purchase Orders

4. Now click on the value of 'End Number' and increase the number either for Goods and Services Receipts or Purchase Orders as per as your requirment which one is close to depletion.

5. Click the button 'Save and Close'.

6. Now you would get a confirmation message 'Your settings are saved and deployed successfully'.

7. Click the button 'OK'.

Now, your number range has sufficient free numbers to create new 'Operational Purchasing Documents'.

In case, you need any further assistance, please forward the incident to SAP by action 'Send to Service provider'.

Keywords

KBA , AP-SLO , Sales Order Processing , How To

Product

SAP Business ByDesign all versions