SAP Knowledge Base Article - Public

1421100 - Vacation Time Account Balance Not Updated Even After Approval of Absence Request


Vacation time account balance for a particular employee is not updated in the employee details, even after the absence request is approved.

Reproducing the Issue

  1. Go to Work Center‘Time Administration'.
  2. Select View ‘Employees'.
  3. Select the employee who applies for vacation absence and it has been approved by the manager.
  4. Click ‘Edit' button.
  5. Navigate to ‘General' tab, where remaining vacation days are not deducted under Time Accounts.


For reducing the balance of the vacation account there needs to be a work schedule assigned to that employee. This is necessary as the balance is calculated against the work schedule.


Assign a work schedule to an employee by the following steps:

  1. Go to Work Center ‘Time Administration'.
  2. Select View ‘Employees'.
  3. Search for the employee and select the employee.
  4. Click ‘Edit' button.
  5. Select ‘Time Profile' tab.
  6. Select the sub tab ‘Work Schedule' in the below details pane.
  7. There the user can assign either predefined or an individual work schedule.
    1. For individual one, select 'Handle Holidays as' Average Values from drop down menu and click 'Add Row' button in Individual Work Schedule to assign work schedule.
    2. For predefined one, select a Time Model. If there is no predefined time model available follow the below steps:
      1. Go to View ‘Time Models'.
      2. Create at least one periodical model that can be used.
  8. Click ‘Save' button to save the work schedule in the time file of the employee then vacation account balance can be changed with the posting.

See Also

Vacation Time balance, Approval of Absence Request,  Time Balance


KBA , deducted , SRD-HR-TLM , Time and Labour Management , Product Enhancement


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